Horsemen’s Bookkeeping Coordinator

Title: Horsemen’s Bookkeeping Coordinator

Employee Status: Regular Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview

Maintain horsemen’s accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Cross-train in the use of the Incompass System (Track Manager). Process office mailings and perform various other tasks as directed by Horseman's Bookkeeper.

Essential Functions

• Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following:
• Provide, receive, and file (digitally) all required documentation such as signature cards, tax forms and Photo ID’s.
• Perform up to date data entry of horsemen information.
• Perform research for accounts with returned mail.
• Compliance:
• Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation, Banking Verification for Corporate wires in and out), as well as updates for existing accounts.
• Submit Compliance paperwork to the Compliance Officer for approval.
• File and maintain compliance records on all Horsemen accounts once approved.
• Process background checks for all new owners, trainers and jockeys using Lexis Nexis and CaseWare or current software provided by NYRA.
• Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.
• Process a high volume of check disbursements daily while following policies and procedures.
• Complete a check tape daily which balances with Incompass check register.
• Provide quality customer service for horsemen in person, as well as, on the phone.
• Crosstrain in the use of the Incompass System.
• Learn to perform Race Convert, Charge Gaming Commission Fee, post races, charge claims on horses, as well as other necessary transactions.
• Learn to process deposits and withdrawals to/from horsemen’s accounts to include cash, checks, wire transfers for satisfying various fees, such as, stalls and insurance.
• Learn to prepare the daily excel sheet.
• Perform various other tasks:
• Mail account statements at the end of every meeting.
• Assist Horsemen’s Bookkeeper with yearly escheatment process.
• Assist Horsemen’s Bookkeeper with yearly processing of tax forms.
• Assist Horsemen’s Bookkeeper with online ordering of supplies.
• Research and verify account information as needed.
• Process miscellaneous mailings to horsemen.
• Handle all office mailing, invoices, statements etc.
  

Qualifications

• Education (minimum): Bachelor’s Degree
• Other Requirements:
• Strong computer skills including Excel.
• Required work locations: Aqueduct, Belmont, and Saratoga.
• Knowledge of horse racing is a plus
  
  
  

Summary Of Physical Requirements And Work Environment

• Travel Requirements-FREQUENCY
• To Belmont
• 15-25%
• To Saratoga
• 15-25%
• International
• 0-15%