Event Operations Coordinator

Title: Event Operations Coordinator

Employee Status: Seasonal Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview

The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives.

The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.

Essential Functions

Event Operations Management:

• Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
• Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
• Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
• Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
• Work cross-departmentally to ensure proper coordination takes place regarding activation spaces.
• Assist in special event setups and tare downs.
  
  
  

Project & Event Oversight

• Manage multiple operational projects simultaneously, maintaining timelines and deliverables
  
  
  

Administrative & Documentation

• Handle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing
• Develop and maintain meeting agendas and documentation
• Track vendor performance, budget and project milestones
  
  
  

Qualifications

• Bachelor’s degree required
• Valid drivers license
• 1-3 years of experience in large-scale event operations
• Experience within horse racing or a live sporting venue environment strongly preferred
• Demonstrated ability to manage multiple projects in a fast-paced setting
• Strong administrative and organizational skills including procurement processes
• Excellent written and verbal communication skills
• Ability to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events
  
  
  

Preferred Skills

• Event Planning
• Communication
• Trouble shooting
• Project management
• Procurement
• Project Implementation
• Property Maintenance
• Record Keeping
  
  
  

Summary Of Physical Requirements And Work Environment

Exposure to outside weather conditions.

Pay Range / Salary: $27.94 - $34.08