Talent Acquisition Associate

Application Deadline: 24 September 2025

Department: Human Resources

Location: 270 Madison Avenue

Compensation: $65,000 - $72,000 / year

Description

Overview
The Human Resources Department is committed to providing excellent service partnering with management to recruit and retain highly qualified staff, facilitate positive employee relations, and train staff to enhance employee skills, performance, and job satisfaction. The team is responsible for providing leadership and direction in the planning and implementation of quality integrated human resources programs for a staff of over 2,800.

The Talent Acquisition team is responsible for attracting and converting talented professionals into qualified candidates for roles throughout Manhattan, Staten Island, the Bronx, and Long Island City.

We are seeking a Talent Acquisition Associate to support recruitment processes across the Library, with a focus on entry- and mid-level roles. This role will gain hands-on experience in full-cycle recruitment, building foundational skills in candidate sourcing, screening, and selection while learning and reiterating best practices for inclusive hiring.

We are looking for someone we can count on to:

Own:

• The coordination and execution of high-volume recruitment for entry- and mid-level positions
  Candidate communication and scheduling to ensure an efficient and welcoming hiring process

Teach:

• Hiring managers on the basics of inclusive hiring practices during the recruitment process
• New hires during onboarding and orientation sessions, as assigned

Learn:

• How to partner with hiring managers and HR colleagues to identify hiring needs and refine candidate profiles
• Best practices for using recruitment technology, including the Applicant Tracking System (Pinpoint) and HRIS (Workday)
• Approaches to sourcing diverse talent pipelines

Improve:

• Candidate experience by streamlining communication and ensuring timely updates
• Recruitment processes through accurate documentation, consistent use of systems, and feedback loops with the TA team

Some expectations for this role are that within:

1 month, this person will:

• Gain familiarity with NYPL’s recruitment tools (Pinpoint ATS, Workday HRIS) and core TA processes
• Shadow team members to learn best practices in screening, scheduling, and candidate communication
• Begin managing candidate scheduling and communication for assigned entry-level roles with oversight

3 months, this person will:

• Independently manage end-to-end recruitment for a set of entry- and mid-level positions
• Partner with hiring managers to refine job postings and candidate profiles, applying inclusive hiring practices
• Accurately maintain recruitment records and reporting within ATS and HRIS with minimal oversight

6 months and beyond, this person will:

• Confidently lead multiple high-volume recruitment processes simultaneously, ensuring a positive candidate and hiring manager experience
• Support recruitment events and orientations as the primary point of contact
• Contribute process improvement ideas and feedback to the TA team, helping to refine candidate sourcing, communication, and hiring workflows
  

Responsibilities
The Talent Acquisition Associate will:

• Manage high-volume, full-cycle recruitment for entry- and mid-level positions
• Review applications, conduct initial resume screens, and facilitate early-stage interviews
• Collaborate with hiring managers to clarify position requirements and support job posting creation
• Coordinate interview scheduling and logistics across departments
• Maintain accurate records in Pinpoint and Workday to ensure compliance and data integrity
• Support recruitment events and job fairs to attract a wide range of candidates
• Reinforce hiring and interviewing best practices, including inclusive interviewing practices, under the guidance of senior TA colleagues
• Lead same-day logistics for new hire orientations
• Execute a variety of HR administrative tasks
• Perform other related duties as necessary
  
  

Required Education, Experience & Skills

Required Education & Certifications
Bachelor’s degree in Human Resources, Business Administration, or a related field – OR – equivalent relevant experience (additional 1–2 years in Talent Acquisition or related HR role)
Required Experience

• 2-5 years of experience in recruitment, HR coordination, or related field
• Exposure to high-volume or entry-level hiring strongly preferred

Required Skills

• Strong verbal and written communication skills
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong attention to detail and accuracy in documentation
• Ability to quickly learn and effectively use recruiting and HR systems
• Commitment to diversity, equity, inclusion, and accessibility in the hiring process

Managerial/Supervisory Responsibilities
N/A

More...

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Hybrid office environment; 3 days in office; 2 days remote

Physical Duties
May require light lifting up to 15 lbs

Pre-Placement Physical Required?
No

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule

• Monday - Friday; 9am-5pm
• Some evenings and weekends may be required during peak hiring periods
• Hybrid office environment; 3 days in office; 2 days remote

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).