What are the responsibilities and job description for the Purchasing Clerk position at The National Hotel?
Role Summary:
The Purchasing Clerk is responsible for receiving, inspecting and recording shipments. The Purchasing Clerk will be responsible for unloading the orders and checking their contents to ensure they match the purchase order and that the quality is up to our standards. The Purchasing Clerk must have a great eye for detail and basic math skills. They must also have adequate physical strength to unload shipping as well as clerical skills to update records and follow up with suppliers. The goal is to ensure we receive the full, correct and good quality orders and stock and secure them appropriately.
ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:
All duties and responsibilities are to be performed in accordance with the National Hotel quality of service standards, and policies and procedures. Associates will be required to learn other functions in an effort to attain cross training skill sets that will help grow the overall knowledge of the Guest experience expectations.
As someone who has a passion for people, and enjoys a fast-paced environment, a core duty for all Associates is effectively multi-tasking, a quintessential factor to the success of their role.
- Collaborate with procurement staff to list expected deliveries daily.
- Receive shipments and sign paperwork upon receipt.
- Unload packages from incoming trucks.
- Inspect contents to ensure they are undamaged and in proper condition.
- Verify packages according to order and invoices quantity, quality, price and in BirchStreet.
- Contact supplier or shipper if a mistake is identified.
- Assume responsibility for returning unsatisfactory shipments or receiving replacements and reordering new if necessary.
- Label deliveries and allocate them to their designated place or storeroom.
- Ensure invoices are signed, dated for satisfactory deliveries, and submitted to Accounts Payable.
- Maintain accurate records and assist in inventory control.
- Responsible for the Cleaning and Maintenance of the Storeroom areas.
- Maintaining the Storeroom organized at all times.
- Responsible for the rotation of all the goods in the Storeroom areas.
MINIMUM REQUIREMENTS & QUALIFICATIONS:
Minimum Hiring Requirements:
- Proven experience as receiving clerk or similar position.
- Experience with Excel, Birchstreet, Accubar and Outlook.
- Working knowledge of the computer.
- Solid understanding of health and safety regulations, especially food handling.
- Basic math and recording abilities.
- Excellent organizational skills.
- Great communication and interpersonal abilities.
- Keen eye for detail.
- Good physical condition.
- High school diploma.
Language Requirements:
- Ability to speak English clearly, distinctly and cordially with guests and coworkers.
- Ability to read and write English in order to understand and interpret written procedures. This includes the ability to give and receive instructions in written and verbal forms.
- Proficiency in effectively presenting information and responding to questions from guests, supervisors and coworkers.
- Ability to speak additional languages such as Spanish, French or German is preferred.
Physical Requirements:
- While performing the duties of this job, the associate is regularly required to stand for long periods of time; walk; full dexterity in use hands to touch, handle, or feel; reach with hands and arms; talk or hear.
- The employee must occasionally lift and/or move up to 50 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $22