Staff Assistant

An immediate opening is available for an experienced Executive Assistant to provide high-level administrative support to both the President and Chief of Staff of a well-established organization. This highly visible position requires discretion, professionalism, and exceptional organizational skills to ensure smooth operations within the President’s Office.

Key Responsibilities

• Manage the President’s calendar, coordinate meetings, and arrange travel logistics.
• Serve as a primary point of contact for visitors and callers, providing a professional and welcoming presence.
• Support the Board of Trustees with meeting logistics, minutes, and preparation of board materials.
• Coordinate special events, including scheduling, invitations, catering, and facility reservations.
• Maintain office operations, including budget tracking, purchasing, and recordkeeping.
• Draft and edit professional correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
  
  

Qualifications

Required:

• Associate’s degree.
• At least 4 years of experience providing executive-level support to senior leadership.
• Strong proficiency in Google Suite, Google Calendar, Zoom, and Microsoft Office.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal, with strong attention to detail.
• Ability to exercise independent judgment, discretion, and maintain confidentiality.
  
  

Preferred

• Bachelor’s degree.
• Experience supporting board members or high-level volunteers.
• Background in higher education.
• Bilingual (Spanish).
  
  

This is a full-time role, contract role with the possibility to go contract to hire. $25.00 - $30.00 per hour DOE. Interested or want to learn more? Apply today!

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