Recruiting Coordinator (Contract)

Recruiting Coordinator (Contract)

We are looking for a new team member to join Mosaic’s North American Talent Acquisition team as a Contract Recruiting Coordinator. This individual will assist with coordinating Interviews, support and manage candidates through the pre-hire background and medical check process, and provide general support to the Recruiting team while ensuring an exceptional level of customer service to our candidates and business partners.

This position will work remotely, but the team member should be located in the Tampa Bay area.

What you’ll do:

• Overall responsibility for the interview scheduling process - Interacting with recruiters, candidates, and hiring managers to coordinate & schedule interviews.
• Scheduling interviews using MS Outlook
• Utilize Workday to manage candidates and interview requests
• Scheduling conference rooms or offices as needed for on-site interviews
• Schedule using MS Teams for video interviews
• Coordination across multiple time zones and countries
• Support the pre-hire check process and ensuring candidates move through the process in accordance with SLA’s.
• US Sterling Background
• Canada Sterling Backcheck
• Pre-hire medical for US/Canada (Medicentre, Site Nurses, Sterling)
• Arrange travel for candidate interviews and processing expense reports/reimbursement related to travel.
• Communicate and confirm interview schedules with candidates, managers and supporting recruiters and handle requests to reschedule interviews or modify scheduled activities

What you’ll need:

• A High School Diploma is required and 2 years’ experience supporting recruiting processes: scheduling interviews & calendar management, candidate communications, pre-hire onboarding activities OR a bachelor’s degree in (Human Resources, Business, or a related field)
• Strong attention to detail and professional communication (verbal & written)
• Ability to prioritize requests and multiple activities.
• Prioritize customer service to business partners, internal stakeholders, and candidates.
• Ability to work in a fast-paced environment while staying organized.
• Be well-versed in recruitment processes and applicant tracking systems, process driven, organized and take ownership of outcomes and enjoy interacting with People and providing an excellent experience to all.