Assistant Controller

Description

The Assistant Controller will oversee the entire accounts payable and accounts receivable process and assist the Chief Financial Officer with maintaining accounting records, monthly financial reporting, identifying internal control deficiencies, development of annual operating budgets, financial audits, and provide additional data and reports as requested by the Chief Financial Officer or Board of Directors. Essential duties and responsibilities: The following job duties are essential to the successful and satisfactory performance of this job. Other duties may be assigned. 

Requirements

Primary Responsibilities:

1. Manage preparation and processing of all financial records of The Moorings Club with the support of the accounting department staff.

2. Review General Ledger bi-weekly for proper posting of entries.

3. Reconcile General Ledger accounts for accuracy to outside statements and subsidiary ledgers and conformance to GAAP and immediately notify Director of any inaccurate and/or non-conforming entries.

4. Keep detailed and accurate reconciliations by month and fiscal year.

5. Prepare detail for journal entries.

6. Oversee tournament lessons, clinics, spa and fitness accounting records.

7. Ensure accurate and timely preparation of member billing and accounts payable.

8. After approval, set up budget in accounting software

9. Oversee coding of all accounts payable invoices to assure posting to the proper accounts especially with regard to pre-paids.

10. Maintain asset depreciation and reconciliation schedules.

11. Direct, participate in and verify inventories of Pro Shops, Spa, and Food and Beverage.

12. Prepare Sales and Property tax returns.

13. Provide timely and accurate analysis of budgets, financial reports, financial outlooks and financial trends in order to assist the Chief Financial Officer with presentation to BOG and managers.

14. Maintain the capital budget and advise on funding for same.

15. Review and validate financial data prepared by other department managers.

16. Oversee and be responsible for operations in the Accounting Department.

17. Establish journal entries as required by activities (accruals, prepaids, costing, etc.) and needed corrections.

18. Ensure the completion of the financial statement in a timely, accurate and understandable manner.

19. Develop accounting procedures and ensure the maintenance of an accounting manual for use by all personnel.

20. Establish cross-training to ensure occurrence of critical tasks providing assurance of continued operations for all departments relying on processing by the Accounting Staff.

21. Establish and implement short and long-range departmental goals

22. Oversee processing of all 1099s at calendar year end.

23. Assist in preparation of financial records of the club for year-end audit by CPA firm including questionnaires, reconciliations, and other requested schedules.

24. Maintain and oversee Point of Sale System.

25. Assist accounting personnel in all facets of their jobs to assure expedience and accuracy of work.

26. In consultation with the Chief Financial Officer, select, train, supervise and evaluate the performance of the staff against the department objectives.

27. Oversees the entire Accounts Payable and Accounts Receivable process through Club Essentials System.

Human Resources:

1. Review employee deduction accounts (AFLAC, Life, Employee Health & Dental, Child Support, and COBRA) monthly.

2. W/C annual audit.

3. Backup for payroll processing

Inventory:

1. Schedule all inventories throughout the year with department managers and assign finance staff to participate. 

2. Oversee monthly food and beverage inventory in coordination with F&B management.

3. Oversee pro shops and other retail inventories plus the annual year end inventories.

Asset Management:

1. Maintain assets in the Asset Management system.

2. Maintain annual asset hard copy books.

3. Prepare monthly BOG Capital Purchases schedule.

4. Verify all approvals on assets including necessary Board approvals.

5. Tag all assets with numbered tags per guidelines.

Additional Responsibilities:

1. Be qualified and knowledgeable to back-up all accounting activities.

2. Keep current on accounting, labor, and club practices, via seminars, classes and publications. 

3. Troubleshoot computer problems in CE software and other ancillary software such as Word and Excel.

4. Prepare audit spreadsheets, perform special projects as assigned by the Director.

5. Supervise and train accounting staff in processing procedures.

Other Duties and Responsibilities:

• Maintain The Moorings Yacht & Country Club commitment to member satisfaction while performing job duties. 
• Exhibit and practice professional and courteous behavior while interacting with both internal and external customers, in person and in email or telephone conversations. 
• Accountable for the security of documents and materials in Finance / Human Resources; responsible for displaying confidentiality and the highest regard for ensuring information is secure.
• Comply with all rules, regulations and policies as stated in the Employee Handbook and/or established by the Board of Governors.
• Adhere to the Club’s Code of Ethics and Conduct.
• Must be able to work well under pressure and meet all deadlines.
• Adhere to all stated policies and procedures.

Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required:

Education: BS in Accounting

Skills: 

· Excellent communication skills.

· Fluency in English, through both verbal and written communication; able to speak, understand, read and write. 

· Excellent customer service skills.  

· Excellent telephone etiquette skills. 

· Excellent organizational skills.

· Ability to interact with a large and varied group of people including members, employees and potential members and employees in a professional manner. 

Knowledge and Certificates: Experience in data processing and computerized accounting.

Strong mathematical knowledge, proven organizational skills and attention to detail.

Experience:  Five years of prior accounting experience required. 

Physical Demands of Work Environment: The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job.

1. Requires indoor work only.

2. Regular schedule is Monday – Friday 9:00 am – 5:00 pm. Must be on-call for any computer/database problems or emergencies that may occur. 

3. While performing duties of the job, employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk and hear. Employee is required to regularly sit, balance and stoop, kneel or crouch and walk. Must be able to pull and lift ten to fifteen (10-15) pounds.

4. The noise level in the work environment is usually low to moderate.

Machines/Equipment/Tools used:

1. All office equipment and computer including Microsoft Office Suite and other club related software.

2. Telephone system, copy machine, fax.

Classification:  Salaried, Exempt.

Supervision: Accounting staff