What are the responsibilities and job description for the full-time Transaction Manager position at The Moore Maguire Real Estate Team at Keller Williams Greater West Chester?
at The Moore Maguire Team & DoorLife Property Management
đź“Ť Location: West Chester, PA (Hybrid flexibility)
đź’Ľ Employment Type: Full-Time, Salaried
đź’° Compensation: Competitive Salary Performance Bonuses
🕶️ Benefits: Paid Time Off (PTO) Bonus Opportunities Growth Potential
We’re looking for a full-time Transaction Manager to support two of Chester County’s most respected real estate organizations — The Moore Maguire Team (MMT) and DoorLife (DL).
If you’re an organized professional who thrives in a fast-paced environment and loves keeping everything (and everyone) on track, this could be your next great move.
This role is ideal for someone who’s detail-oriented, proactive, and passionate about creating a smooth, stress-free experience for clients and agents alike.
Transaction & Compliance Management
• Manage all aspects of residential real estate transactions from contract to close.
• Track important dates and ensure every file is accurate and compliant.
• Collaborate with agents, lenders, attorneys, and title companies to keep transactions on schedule.
• Maintain compliance with broker standards using Command and Dotloop.
Document & File Management
• Prepare, review, and organize contracts, addenda, disclosures, and closing documents.
• Ensure every file is complete, compliant, and up to date.
• Maintain digital records and quality-control systems for accountability.
Communication & Client Care
• Serve as the main point of contact for clients during escrow and closing.
• Keep clients and agents informed with timely updates and clear communication.
• Coordinate with vendors, inspectors, and stagers to ensure every step runs smoothly.
Systems & Administrative Support
• Maintain accurate data in Brivity, Command, Dotloop, and MLS systems.
• Generate reports, track performance, and support leadership with operational updates.
• Assist with listing coordination and property marketing logistics.
Growth & Continuous Improvement
• Look for ways to streamline systems and elevate the client experience.
• Bring a positive, growth-oriented mindset to every task.
• Participate in ongoing team training and process refinement.
• 2 years of experience in real estate transaction coordination or operations.
• Strong knowledge of Pennsylvania real estate contracts and compliance requirements.
• Highly organized, with a sharp eye for detail and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Brivity, Dotloop, Command, and MLS systems preferred.
• A calm, professional demeanor — even under pressure.
• Team-oriented attitude with a service-first mindset.
✨ Competitive full-time salary with performance-based bonuses
✨ Paid Time Off (PTO)
✨ Supportive, collaborative team culture
✨ Opportunities for professional growth and leadership
✨ Exposure to both real estate sales and property management operations
✨ Work with systems and people who set the standard for excellence
The Moore Maguire Team is a high-performing real estate group known for outstanding client service, referral-based business, and market expertise throughout Chester, Montgomery, and Delaware Counties.
DoorLife Property Management is a leading property management company focused on operational excellence, streamlined systems, and creating elevated client and tenant experiences.
Together, these two powerhouse teams deliver professionalism, innovation, and integrity — every single day.
If you’re ready to bring your organizational expertise, attention to detail, and positive energy to a team that values your contribution — we’d love to hear from you.
📧 Apply today with your resume and a short message about why you’re the perfect fit!