What are the responsibilities and job description for the Records Specialist (Burbank, CA) position at The Mom Project?
Our customer is a leading global media and entertainment company that creates and distributes a large portfolio of content and brands across television, film, and streaming and is available in over 200 countries and territories and over 45 languages. Headquartered in New York, NY with more than 30 office locations in the United States.
We are seeking a Records Specialist on a contract basis to support their business needs. This role is on-site in Burbank, CA.
The Records Specialist will be responsible for the back scanning and cataloging of employee files, ensuring that all records are accurately digitized, organized, and maintained in compliance with company policies and legal requirements. This role is crucial in supporting the company's efforts to transition from physical to electronic records management, enhancing the accessibility and security of employee files.
Responsibilities
Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
We are seeking a Records Specialist on a contract basis to support their business needs. This role is on-site in Burbank, CA.
The Records Specialist will be responsible for the back scanning and cataloging of employee files, ensuring that all records are accurately digitized, organized, and maintained in compliance with company policies and legal requirements. This role is crucial in supporting the company's efforts to transition from physical to electronic records management, enhancing the accessibility and security of employee files.
Responsibilities
- Review and organize employee files in compliance with taxonomy and retention policies for back-scanning and digitization, including existing electronic records in adjacent systems and storage locations
- Use scanning devices to digitize physical files and store records in electronic data management software, following indexing and taxonomy guidelines
- Review all “scanned and OCR rejected” records and manually add them to the electronic data management system
- Conduct regular audits and analysis of file stores to ensure records are secure, properly maintained, and indexed correctly
- Provide analytics and updates for project tracking and timelines
- Verify the accuracy and completeness of digitized records, ensuring all necessary documents are included
- Maintain strict data integrity, confidentiality, and sensitivity when handling employee records
- Collaborate with internal stakeholders, including HR and legal teams, to ensure compliance with records management policies and legal requirements
- Provide support and training to team members on back-scanning and cataloging best practices
- High school diploma or equivalent required; associate’s or bachelor’s degree in information management, business administration, or related field preferred
- Minimum 2 years of experience in records management, back-scanning, or related field
- Proven ability to manage confidential and sensitive information
- Strong understanding of records retention policies and legal requirements
- Proficiency with records management software and scanning equipment
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to work independently and collaboratively with internal stakeholders
- Excellent communication and interpersonal skills
Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
