Executive Assistant (Hybrid - San Francisco, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking a Executive Assistant on a contract basis to support our customer’s business needs. This role is a hybrid setup (3 days onsite and 2 days remote/week) in San Francisco, CA.

Responsibilities

• Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.
• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
• Manage departmental executives’ calendars Interact cross-functionally with department, employees, vendors or customers in need of meeting with departmental leaders
• Coordinate domestic and international travel Schedule and coordinate meetings and daily schedule for self and executives
• Provide timely response to emails, voice-mails, and written correspondence on behalf of managers
• Event planning to support large meetings, off-sites and team motivation events
• Effectively organize and maintain the business environment for department/manager
• Handle details of a highly confidential and critical nature
• Successfully plans and executes on-boarding for employees
• Prepare and track both executive expense reports and purchase orders
• Preparation and tracking of purchase orders
• Manage space requirements for leader(s)
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
• Handles confidential information and communications.
• Quickly learns and works with company operations and procedures.
• Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
• Occasional travel to Mountain View or other cities may be required several times per year.
  
  

Skills And Qualifications

• Ability to anticipate needs and stay connected with other EAs in the org and with the DIRs
• Ability to prioritize tasks
• Advanced Outlook calendar management is critical.
• Prior experience in supporting entrepreneurial leaders in a fast-paced environment a plus.
• Can work well under limited supervision, self-motivated, demonstrating effective problem-solving skills
• Must be proactive, take ownership, respond quickly, and have excellent follow through skills
• Experience working in a fast-paced environment while providing excellent service
• Expert level knowledge of Google workplace, ZOOM, Slack Concur, Coupa (or similar PO system) a plus.
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.