What are the responsibilities and job description for the Administrative Business Partner / Project Manager III, (Hybrid - Mountain View) position at The Mom Project?
The Mom Project is partnering with a top multinational tech company on a contract Administrative Business Partner III / Project Manager role
As an Administrative Business Partner, you anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the company's latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You know how to coordinate with vendors and onsite visitors, you can pivot on a dime and understand how to prioritize urgent tasks.
Location: Onsite out of Mountain View, CA (there is flexibility and understanding with the team)
Core Responsibilities
As an Administrative Business Partner, you anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the company's latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You know how to coordinate with vendors and onsite visitors, you can pivot on a dime and understand how to prioritize urgent tasks.
Location: Onsite out of Mountain View, CA (there is flexibility and understanding with the team)
Core Responsibilities
- Provide support for up to 3 Executives. This includes calendar management, expense management, meeting coordination and taking minutes.
- Communicate with vendors and both internal, and external, stakeholders for the executives you support
- Coordinate in person meetings for your executives
- Must be able to manage confidential information with care and discretion
- Schedule analysis to ensure efficient workflow. Align calendars with competing business priorities
- Google Suite experience in a professional setting is required.
- Experience managing expenses through Concur
- Must have a proactive and highly communicative approach
- Support greater team with Ad Hoc projects
- Travel support (researching flights, accommodations, ground transportation and business meals)
- Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
- Effectively communicate and collaborate with a diverse range of people and job functions
- Lead projects/programs to improve efficiency with the Corporate Administrative team.
- 5 years of experience providing high-quality professional administrative support to multiple executives within a fast-paced enterprise environment, preferably in the tech industry
- Experience with Project Management, Vendor Management, and/or Event Coordination
- Ability to adhere to an expectation of complete confidentiality regarding all business matters.
- Ability to quickly learn new tools and technologies; handle multiple concurrent stakeholders and priorities.
- A desire to jump in and be a team player,
- BA degree preferred