What are the responsibilities and job description for the Construction Contract Administrator position at The Misch Group?
About the Company
A well-established and growing construction firm with over 30 years of industry expertise. The office environment is professional yet relaxed, with a close-knit team that values efficiency, strong communication, and results-driven operations. The company also manages a portfolio of real estate assets, offering exposure to both construction and property management.
Position Overview
This role oversees a wide range of responsibilities in accounting, contracts, payroll, and HR. Ideal candidates will be confident, proactive, and detail-driven with deep experience in construction accounting and QuickBooks Pro Desktop. This is a hands-on role requiring someone who thrives in a fast-paced and collaborative setting.
Key Responsibilities
Record and reconcile project costs in QuickBooks (GL, job cost, AP/AR)
Process payments to subcontractors and vendors; track lien releases and 20-day notices
Generate client invoices and pay applications
Manage monthly GL, bank, and credit card reconciliations
Handle full-cycle, in-house payroll (biweekly), including tax filings, W2s, W9s, 940/941, garnishments
Perform insurance audits and worker’s comp compliance
Serve as HR lead: monitor hours, track deductions, manage employee records
Support accounting needs for real estate properties (e.g., rent tracking, vendor payments)
Manage bid board and estimator assignments
Coordinate reports and data for CPA and upper management
Must-Have Qualifications
3 years in commercial construction accounting
Proficiency in QuickBooks Pro Desktop
Strong AP/AR, GL, and payroll experience
In-house payroll processing experience
Excel and Microsoft Office proficiency
Nice-to-Have Qualifications
Experience communicating with clients and handling billing
CPA collaboration and ad hoc reporting adjustments
Notary license (or willingness to obtain)a
Ideal Candidate Profile
You bring construction industry knowledge and accounting acumen, with the ability to manage multiple competing priorities. You take pride in clear communication, accuracy, and driving results in a collaborative environment.