What are the responsibilities and job description for the Assistant Facilities Manager position at The Millennium Group, Where Service Matters?
Under the supervision of the Facilities Director, this position performs a wide variety of general building maintenance, repairs, and upkeep of property/building appears for our client.
General Responsibilities
Facility Maintenance Oversight and Administration
General Responsibilities
Facility Maintenance Oversight and Administration
- Manage the upkeep of facilities, including mechanical, electrical, plumbing, HVAC systems, O2 sensors, BMS system, generator and FLS systems to ensure optimal operation.
- Provide general and detailed facilities maintenance either with direct or indirect supervision including patching, painting, lighting, light carpentry, dry wall and cabinetry work, hardware repairs, rekey, cleaning, moving and other repair and replacement work as required.
- Perform daily facilities and equipment maintenance check for necessary repairs, faults and corrections including but not limited to, Compressors, driers, EV stations, vacuum pumps, O2 sensors, coffee machines, supplies and etc to name a few.
- Conduct weekly routine inspection of interior and exterior building(s) to catch issues early and prevent costly repairs. This includes exterior lights, interior plants, R&Ds, kitchen and coffee bar appliances and infrastructure to name a few.
- Inspect roof for maintenance and arrange Preventive Maintenance service with external vendor.
- Inspect and maintain storm drains clear of rubbish.
- Monitor MPOE, Electrical, Data Center and IDF rooms to ensure that no foreign items are stored. Keep rooms clean and organized when necessary and as instructed.
- Develop inventory control list of tools, supplies and materials quarterly.
- Keep and maintain Material Safety Data Sheet (MSDS) list up to date and current
- Close daily work orders within 24-48 hours through Facilities Work Request System (FM Tool). Run weekly work order reports for close tracking.
- Respond to before and after-hours emergency calls with urgency as necessary and as needed.
- Perform Facilities and administration support to other site locations when necessary
- Complete and submit receipts and paperwork accurately and on time for expense reconciliation
- Maintain impeccable exterior curb appeal. Ensure all common areas and grounds are always clean and neat.
- Communicate effectively with both internal and external customers to determine service needs.
- Upload and approve sustainability data reporting into Netzero Cloud or required GS system reporting system on monthly and quarterly schedule.
- Monthly update of accurate seating plan, floor plan, R&D plan and master vendor list
- Delivering outstanding customer service
- Perform additional duties as assigned.
- Perform building system and infrastructure inspections to identify areas in need of repair, improvement and develop a maintenance and capital improvement plan for budgeting.
- Manage and maintain the facilities budgets for regional headquarters and other US site locations, ensuring cost-effectiveness and compliance with financial forecasts
- Negotiate and oversee contracts with service providers for maintenance, security, cleaning and other essential facility services
- Ensure that all facilities meet health and safety regulations and comply with relevant legislation.
- Plan, propose and coordinate the allocation and utilization of space, including office and R&D moves and reconfigurations
- Supervise multi-disciplinary teams and procedures, including maintenance, cleaning, external vendors, adhering to security protocols and ESH activities
- Respond to emergencies and urgent issues, coordinating repairs and maintenance as needed and necessary.
- Must be able to lift, push, pull and carry a minimum of 40 lbs.
- Experience: A minimum of 3-5 years' previous experience in facilities management or similar role is typically required
- Skills: Technical Sills, Strong organizational, multitasking and verbal as well as written communication skills are essential. Familiarity with building systems and maintenance practices is crucial
- Presentation skills. Negotiation, critical thinking and problem-solving skills
- Flexible to work with multiple business lines including GS, ESH, Stakeholders, Cyber Security, IT to name a few
- Implementing best practices and techniques to promote cost and workflow efficiency
- Able to interpret lease, enforce and identify landlord-tenant responsibilities
- Computer and program savvy (i.e Outlook, PowerPoint, Excel, Word, CAD)