What are the responsibilities and job description for the Administrative Assistant II position at The Metropolitan Water District of Southern California?
As an Administrative Assistant II, you will provide administrative support to the Operations Support Services Section (OSS) under the Integrated Operations, Planning, and Support Services Group, which includes four units: Construction Services, Manufacturing Services, Power and Equipment Reliability, and Operations Projects and Asset Management, with offices located in La Verne and Riverside, California.
This position is within the OSS Administrative Services Team, and key responsibilities include procurement support for field operations. Responsibilities include processing purchase and invoice requisitions for goods and services; procurement tracking, monitoring, and follow-up; reviewing requisition and scope of work documents, identifying new sources of supply, comparing quotes, negotiating terms and conditions, awarding non-bid contracts for procurement of goods and services; contract administration support; acting as a training coordinator; assisting with timekeeping; meeting and catering support; researching, gathering, reviewing, and analyzing data; preparation of data summaries; assisting in the preparation of reports; and other administrative duties as required. In this position, you will be able to demonstrate your multi-tasking, prioritization, and organization skills and provide excellent customer service to internal and external customers.
This position primarily works out of the F.E. Weymouth Water Treatment Plant located in La Verne, three (3) days per week, and supports the Lake Mathews Reservoir Facility located in Riverside, one (1) day per week. The commute from La Verne to Riverside requires travel using a District-provided vehicle.
Schedule: 4/10, Tuesday through Friday, 6:00 am - 4:30 pm
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.
To view the full job description click here: Administrative Assistant II
EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONSEducation and Experience: A high school diploma or high school certificate of equivalency and five years of relevant experience; or Associate’s Degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor’s Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.
Relevant Experience is defined as: purchasing coordinator experience including reviewing requisitions and scope of work documents, comparing quotes, and processing requests for payments/invoices.
CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTSLicense(s): Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment.
CLOSINGBenefits:• Competitive compensation• Excellent medical, dental, life, vision plans.• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.• Retirement benefits under the California Public Employees' Retirement System• Tuition reimbursement• Training and advancement opportunities• Excellent working environment• Public transportation reimbursements
For more information on MWD benefits, please use the following link: Benefits Regular Full Time Employee (Represented)
ABOUT MWD
The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com.
Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).
Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.
Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.
Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).
