Administrative Assistant

Overview

We're looking for a highly organized and detailed organized Administrative Assistant to support our leadership team and contribute to the smooth operations of our Human Resources department. This role plays a critical part in ensuring executives stay organized, information flows efficiently, and reporting is accurate and timely.

What You'll Do

• Coordinate travel arrangements and prepare detailed itineraries
• Prepare meeting materials, agendas, and presentation packets
• Track action items and follow up to ensure timely completion
• Maintain office supplies, equipment, and inventory
• Organize and maintain digital files and documentation systems
• Support special projects for the Vice President of Human Resources and Chief Executive Office
• Compile and organize operational and financial data from internal systems
• Prepare recurring reports for leadership and departments
• Maintain Excel trackers, dashboards, and reporting tools
• Update weekly, monthly, and ad hoc reports
• Identify data discrepancies and escalate concerns as needed
• Reconcile data across systems to ensure consistency and accuracy
• Assist in preparing executive- and board- level reporting materials.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business, or a related field (preferred)
• Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams)
• Strong attention to detail and commitment to accuracy
• Excellent organization and time-management skills
• Ability to follow processes and manage multiple priorities
• High level of discretion when handling confidential information
• Strong communication and customer service skills

Equal Opportunity Employer

We are an equal opportunity employer and make all employment decisions without regard to protect characteristics under applicable law.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person