What are the responsibilities and job description for the Conference Coordinator position at The McLean Hospital Corporation?
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Responsible for planning, organizing, and executing conferences, workshops, and training events within the hospital setting. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various departments to ensure successful events that meet the educational and professional development needs of staff and stakeholders.
Does this position require Patient Care?
No
Essential Functions
- Plan, coordinate, and execute conferences, workshops, and special events, including logistics, registration, and participant communication.
- Collaborate with internal stakeholders to identify training needs and develop relevant conference content.
- Manage budgets for events, including tracking expenses and negotiating with vendors for services such as catering, audiovisual equipment, and venue arrangements.
- Coordinate speaker arrangements, including invitations, travel, accommodations, and presentation materials.
- Promote events through internal communications, social media, and other channels to maximize attendance and engagement.
- Ensure compliance with hospital policies and procedures, as well as any regulatory requirements related to continuing education credits or accreditation.
Qualifications
Bachelor's Degree; Event Planning preferred
Can this role accept experience in lieu of a degree?
No
Licenses and Credentials
Experience
Experience in event planning or coordination, preferably in a healthcare or hospital setting 3-5 years required
Knowledge, Skills and Abilities
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work under pressure and meet deadlines.
- Knowledge of healthcare regulations and continuing education requirements.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
Grade
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Salary : $43,347 - $61,963