Executive Administrative Manager

The McGregor Company serves growers in Washington, Idaho and Oregon with the seed, crop inputs, equipment, services, research, and advice needed to raise healthy, sustainable crops.

We are currently seeking a Manager, Administrative Services & Support to join our team in Colfax. Reporting to the GM of Finance, the Manager, Administrative Services & Support will be responsible for supporting this function of the organization.

Responsibilities:

Administrative & Executive Support

- Provide administrative assistance to the executive leadership team, ensuring timely and professional support across departments.
- Supervise one full-time Administrative Assistant, including workload management, task prioritization, training, and performance feedback to ensure high-quality, timely completion of assignments.
- Coordinate meeting logistics, prepare agendas, distribute materials, and manage catering and meal arrangements for internal and external meetings.
- Manage scheduling and setup for in-house and off-site meeting spaces, including rentals, technology setup, and hospitality.
- Maintain central filing systems and ensure confidential records are properly stored and organized.
- Handle incoming and outgoing mail and shipments, including UPS, FedEx, etc., deliveries, ensuring accurate tracking and expense coding.
- Answer and direct phone calls, greet guests, and coordinate internal communications.

Facilities & Operations Management

- Oversee all office and building maintenance activities, including repairs, replacements, and preventative maintenance schedules for HVAC and other systems.
- Manage contracts and vendor relationships for janitorial services, landscaping, snow removal, and building security (keys, alarms, access).
- Coordinate carpet cleaning, seasonal maintenance, and office space improvements.
- Ensure the facility is maintained to a professional standard, supporting a safe and productive work environment.

Programs & Events

- Coordinate and plan company events, including management meetings, company dinners, and retirement celebrations.
- Organize annual programs such as Thanksgiving gift cards, employee and retiree Christmas gifts, and other recognition initiatives.
- Manage expense tracking for prepaid codes used for employee gifts, grower meetings, and special projects.
- Support clothing programs (Blue Ribbon & Mwear), business cards, forms, and other company-branded materials.
- Coordinate the creation and distribution of the monthly newsletter and other company communications.

Shareholder & Partner Relations

- Manage shareholder correspondence, including A1 forms, check distributions, and related communications.
- Prepare and distribute year-end materials such as printed and bound annual books.
- Coordinate with Farm Partners regarding supplies, correspondence, and logistics as needed.

Administrative Systems & Supplies

- Maintain office supply inventory and coordinate orders for all departments and remote locations.
- Oversee business cards, stationery, and printed materials.
- Operate office equipment (copiers, printers, postage machines, scanners) and train others as needed.
- Ensure accurate accounting and coding of administrative and facilities-related expenses.

Additional Duties

- Maintain confidentiality and discretion in handling sensitive information.
- Demonstrate professionalism, teamwork, and a service-oriented attitude in all interactions.

Preferred Qualifications:

- Associate or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.

- 5 years of administrative experience, including at least 2 years in a supervisory or management capacity.

- Proven ability to manage office operations, facilities, and administrative systems in a multi-department organization.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and strong skills using standard office technology.

- Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.

- Excellent written and verbal communication skills, professionalism, and discretion when handling confidential information.

- Experience with event planning, meeting coordination, and vendor management is highly valued.

Wage:

• $30.00 - 40.00 per hour, depending on qualifications and experience

Job Type: Full-time

Pay: $30.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $30 - $40