What are the responsibilities and job description for the Art Gallery Assistant position at The Marshall Gallery?
The Marshall Gallery is seeking an Art Gallery Assistant to support the daily operations of the gallery, ensuring a well-organized, visually polished, and welcoming environment. This role focuses on artwork inventory management, exhibition preparation, shipping/receiving, and general gallery maintenance. The ideal candidate is detail-oriented, proactive, and comfortable working in a creative, fast-paced environment.
Key Responsibilities Artwork Handling & Installation
- Assist with the installation and deinstallation of exhibitions.
- Hang artwork securely and professionally according to gallery standards.
- Patch, paint, and prepare walls before and after exhibitions.
- Move, lift, and handle artwork with care, following proper art-handling protocols.
Inventory & Documentation
- Maintain accurate and up-to-date inventory records for all artwork.
- Label and track artwork using gallery systems and software.
- Photograph and document new artwork arrivals.
- Assist with condition reports, cataloging, and filing.
Shipping & Receiving
- Pack and unpack artwork with appropriate materials for safe transport.
- Coordinate domestic and international shipments with artists, collectors, and shippers.
- Inspect incoming artwork for damage and ensure proper documentation.
Gallery Maintenance & Operations
- Keep gallery spaces clean, organized, and visitor-ready.
- Patch, sand, and repaint walls as needed.
- Organize back-of-house storage areas and supplies.
- Monitor and order gallery supplies (tools, hardware, packing materials, cleaning products, etc.)
Qualifications
- Experience in art handling, installation, or gallery/museum work preferred.
- Strong organizational skills with attention to detail.
- Comfortable using basic hand tools and ladders; ability to lift 40–50 lbs.
- Basic knowledge of shipping procedures and packing best practices.
- Ability to work both independently and as part of a team.
- Professional, reliable, and comfortable working in an artistic setting.
Work Environment & Schedule
- Flexible Part-time schedule may vary depending on installation timelines and events.
- May require occasional evenings or weekends for openings and exhibition changes.