What are the responsibilities and job description for the LIFESTYLE ASSISTANT position at The Management Trust?
Position Title: Lifestyle Assistant
Location: Inspiration Metropolitan District, Aurora CO
Reporting To: Assistant District Manager
Status: Non-exempt, Full-Time
Salary: $25.00 - $30.00/Hourly DOE
Company Profile
Public Alliance, a division of The Management Trust, delivers management services to over 50 of Colorado's Special Districts, including metropolitan districts. If you're ready to join a dynamic and supportive team, we encourage you to explore this opportunity.
Position Purpose
The Lifestyle Assistant provides reliable, high-quality support for community lifestyle programming, operations, and resident relations. This dual-location position balances on-site responsibilities at the Inspiration community in Aurora with administrative and operational work from the SE Denver office in Tamarac Plaza.
The ideal candidate is organized, personable, and proactive self-starter - comfortable managing communications, event logistics, and administrative tasks in a fast-paced, community-focused environment.
Job Duties And Responsibilities
Event & Programming Support
Public Alliance reserves the right to modify this job description at any time based on business need.
Location: Inspiration Metropolitan District, Aurora CO
Reporting To: Assistant District Manager
Status: Non-exempt, Full-Time
Salary: $25.00 - $30.00/Hourly DOE
Company Profile
Public Alliance, a division of The Management Trust, delivers management services to over 50 of Colorado's Special Districts, including metropolitan districts. If you're ready to join a dynamic and supportive team, we encourage you to explore this opportunity.
Position Purpose
The Lifestyle Assistant provides reliable, high-quality support for community lifestyle programming, operations, and resident relations. This dual-location position balances on-site responsibilities at the Inspiration community in Aurora with administrative and operational work from the SE Denver office in Tamarac Plaza.
The ideal candidate is organized, personable, and proactive self-starter - comfortable managing communications, event logistics, and administrative tasks in a fast-paced, community-focused environment.
Job Duties And Responsibilities
Event & Programming Support
- Staff the Club Building on Fridays and Saturdays, with hours flexing to fit event schedules.
- Support large-scale community events, coordinating logistics, volunteers, and vendors. Assist with the setup, hosting, and teardown.
- Oversee smaller-scale Club Building events – including, but not limited to, planning, setup, hosting, and teardown.
- Oversee Club Building and facility reservations, including approvals in collaboration with the Club Committee, payments, and scheduling.
- Conduct pre-reservation walkthroughs with residents and provide audiovisual system training.
- Process related deposits and maintain accurate accounting records.
- Oversee access scheduling and building security for private and community events.
- Serve as a responsive point of contact for residents, answering emails, concern forms, and phone calls promptly.
- Assist with email newsletter proofing and content creation, provide event photos, and update website content, including amenities and community photos.
- Coordinate with field teams and District management to resolve landscaping, facility, and operational inquiries.
- Provide Saturday coverage to assist residents and reduce the following week’s backlog.
- From the Denver office, assist with administrative and operational tasks for Inspiration and other managed special districts.
- Process reimbursements, check requests, and purchasing documentation.
- Support newsletter content, event promotion, and website updates across multiple districts.
- Perform light office administrative tasks such as filing, data entry, and call handling.
- Assist with light bookkeeping and one-off projects as needed.
- Attend Club Committee and Social Planning meetings when needed.
- Assist with follow-up actions and help implement committee initiatives.
- Provide reliable backup during staff absences to maintain continuity in service and events.
- Strong interpersonal, organizational, and multitasking abilities.
- Exceptional written and verbal communication skills.
- Proficiency with Microsoft Office and cloud-based collaboration tools.
- Experience in administration, bookkeeping, or communications preferred.
- Ability to balance multiple workloads between onsite and office environments.
- Must have reliable transportation to conduct site visits
- Must be able to drive in the dark if required
- Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy
- Use standard office equipment, including: computer, phone, copier/scanner, etc.
- Be stationary or in motion for periods of time
- Relocate up to (40) pounds
- None
- Tuesday - Saturday 8:30 AM – 5:00 PM
- Schedule may vary based on business needs
Public Alliance reserves the right to modify this job description at any time based on business need.
Salary : $25 - $30