What are the responsibilities and job description for the LIFESTYLE ASSISTANT position at The Management Association, Inc.?
Position Title: Lifestyle Assistant Location: Galt, CA at Dry Creek Oaks Reporting To: Division Vice President of Community Management Status: Non-exempt, Full-TimeSalary: $24.00 - $26.00/Hourly DOECOMPANY PROFILE:Public Alliance, a division of The Management Trust, delivers management services to over 50 of Colorado's Special Districts, including metropolitan districts. If you're ready to join a dynamic and supportive team, we encourage you to explore this opportunity.POSITION PURPOSE:The Lifestyle Assistant provides reliable, high-quality support for community lifestyle programming, operations, and resident relations. This dual-location position balances on-site responsibilities at the Inspiration community in Aurora with administrative and operational work from the SE Denver office in Tamarac Plaza.The ideal candidate is organized, personable, and proactive self-starter - comfortable managing communications, event logistics, and administrative tasks in a fast-paced, community-focused environment.JOB DUTIES AND RESPONSIBILITIES:Event & Programming Support• Staff the Club Building on Fridays and Saturdays, with hours flexing to fit event schedules.• Support large-scale community events, coordinating logistics, volunteers, and vendors. Assist with the setup, hosting, and teardown.• Oversee smaller-scale Club Building events – including, but not limited to, planning, setup, hosting, and teardown.Facility Reservations & Financial Tracking• Oversee Club Building and facility reservations, including approvals in collaboration with the Club Committee, payments, and scheduling.• Conduct pre-reservation walkthroughs with residents and provide audiovisual system training.• Process related deposits and maintain accurate accounting records.• Oversee access scheduling and building security for private and community events.Resident Relations & Communication• Serve as a responsive point of contact for residents, answering emails, concern forms, and phone calls promptly.• Assist with email newsletter proofing and content creation, provide event photos, and update website content, including amenities and community photos.• Coordinate with field teams and District management to resolve landscaping, facility, and operational inquiries.• Provide Saturday coverage to assist residents and reduce the following week’s backlog.Administrative & Communications Assistance• From the Denver office, assist with administrative and operational tasks for Inspiration and other managed special districts.• Process reimbursements, check requests, and purchasing documentation.• Support newsletter content, event promotion, and website updates across multiple districts.• Perform light office administrative tasks such as filing, data entry, and call handling.• Assist with light bookkeeping and one-off projects as needed.Committee & Backup Support• Attend Club Committee and Social Planning meetings when needed.• Assist with follow-up actions and help implement committee initiatives.• Provide reliable backup during staff absences to maintain continuity in service and events.QUALIFICATIONS:• Strong interpersonal, organizational, and multitasking abilities.• Exceptional written and verbal communication skills.• Proficiency with Microsoft Office and cloud-based collaboration tools.• Experience in administration, bookkeeping, or communications preferred.• Ability to balance multiple workloads between onsite and office environments.SPECIAL POSITION REQUIREMENTS:• Must have reliable transportation to conduct site visits• Must be able to drive in the dark if required• Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policyESSENTIAL FUNCTIONS:• Use standard office equipment, including: computer, phone, copier/scanner, etc.• Be stationary or in motion for periods of time• Relocate up to (40) poundsSUPERVISES OTHERS? IF SO, LIST:• NoneSCHEDULE & TRAVEL:• Tuesday - Saturday 8:30 AM – 5:00 PM • Schedule may vary based on business needsPublic Alliance is an Equal Opportunity employer. We celebrate and support diversity.Public Alliance reserves the right to modify this job description at any time based on business need.
Salary : $24 - $26