What are the responsibilities and job description for the Executive Assistant position at The Major Team at KW?
Your job title: Executive Assistant (EA)
Where you will work: In-Person
Who’s do you Report to: Business Partner (COO)
Who are we?
The mission of the Major Team is to provide knowledge, professionalism, and fun in everything we do! The knowledge we’ve gained through years working in the local market empowers us to provide clients with knowledge to make informed real estate decisions. Whether it’s buying, selling, investing, or connecting into real estate.
The Executive Assistant ensures The Major Team core value to serve people is carried forward through (queen bee of this role). The executive assistant is the keeper of coas coordination.
Who are we looking for?
The Executive Assistant is an individual who is willing and able to earn the right to assist the Team Leader. Directly Reports to the Chief Operating Officer. This person enjoys the opportunity to manage multiple systems with minimal supervision. The Executive Assistant is committed to completing priority tasks with a high degree of quality, attention to detail, and consistent communication.
This person can be laser focused and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is consistency and stability.
An Executive Assistant is deeply committed to supporting the CEO and COO to achieve greater and greater levels of success.
What will you do? These are the standards a well-above-average performer will maintain or exceed:
- Complete priority tasks assigned by COO
- Assists with: multi-calendar management.
- Enters and distributes daily/weekly/monthly data reports
- Orders office supplies/maintains office
- Maintains team training calendar
- Makes travel arrangements/reservations as needed
- Updates reports as requested by executives
- Special projects and requests form executives
- Types meeting agendas and put into updates/announcements slack
- Assist in utilizing a variety of programs as assigned such as: google drive, zipforms, BRIVITY, command, ect.
- Communicate with the team via slack channel as needed
Assists with listing management (putting out/picking up signs and lockboxes) Send out opposite side of transaction gifts non-local/local
- Assist in planning, organizing, and ordering supplies for client and team events
- Organize and maintain agent incentive programs & challenges
- Organizes and maintains agent appreciation program
Communicate with vendors as assigned Keeps an updated sheet of Referral Partners Help with Database Audit maintenance
- Completing EOD report (End of Day Report)
Essential duties and responsibilities
- System implementation and management
- Information management
- Customer/Vendor Relations
- First Impression Responsibilities
Communications/Interactions
- Operations Manager- daily
- Team Lead– daily
- Sales Team– as needed
- Admin Team– as needed
- Buyers/Sellers/Vendors – as needed
Knowledge/Skills
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning-based
- Service-based attitude
- Proven ability to succeed
Compensation
Executive Assistant is $14-$15 dollars an hour. Pay is based on past experience and licensing.
Job Type: Full-time
Pay: $14.00 - $15.00 per hour
Work Location: In person
Salary : $14 - $15
