Office Assistant

Department:  Customer Service 

Location:  Hayward

FLSA: Nonexempt

"Job applications available at the Hayward office*

SUMMARY
Nob Hill Catering DBA The LunchMaster is the pioneer in preparing and distributing high quality meals to local schools. The LunchMaster has worked successfully with 100 Bay Area, Central Valley and Los Angeles schools for more than 20 years to provide delicious, nutritious meals that kids and adults like, eat and enjoy.

The Part-Time Office Assistance supports the daily operations of the front office, ensuring tasks are completed accurately, efficiently, and in a timely manner. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The position involves both clerical responsibilities and light facility upkeep, contributing to a clean, organized, and professional workplace.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Assemble and staple delivery reports.
• Record and log temperature readings.
• Cut and separate paper materials, including carbon copy forms.
• Complete paperwork updates and maintain organized filing systems.
• Answer and direct incoming phone calls in a professional manner.
• Restock office supplies, including coffee bar items.
• Maintain cleanliness in common areas, including the bathroom.
• Prepare and roll a week’s worth of labels for operations.
• Assist with additional administrative and facility-related tasks as needed.
• Perform other duties as assigned

QUALIFICATIONS
• High school diploma or equivalent; additional administrative training is a plus.
• Minimum of 1 year of experience in an office, administrative, or customer service role preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in basic computer skills, including Microsoft Office (Word, Excel, Outlook) and standard office equipment.
• Ability to work independently with minimal supervision and as part of a team.
• Strong problem-solving skills and adaptability to changing priorities.
• Reliable, punctual, and committed to maintaining a professional demeanor.

LANGUAGE SKILLS
A working knowledge of the English language, both verbal and written; Spanish is a plus.
Must have the ability to interpret written and verbal requests as required. Strong oral and written communication skills coupled with the interpersonal skills are needed to create and maintain a team centered environment.

PHYSICAL DEMANDS
The physical demands of this position are typical of those found in a warehouse & food service setting. Some lifting will be required. Ability to lift a minimum of 50 lbs. is required.

WORK ENVIRONMENT
The environment can be fast paced and hectic with a high volume of work.
Equal Opportunity Statement Nob Hill Catering, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, religion, gender, national origin, age, disability, or any other protected status in accordance with applicable laws.

Equal Opportunity Statement
Nob Hill Catering, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, religion, gender, national origin, age, disability, or any other protected status in accordance with applicable laws.