What are the responsibilities and job description for the Education Programs Coordinator position at The Lucy Project?
Location: Miami-Dade. The Lucy Project Literacy Hub and ROARS sites.
Salary: $57, 750.00 annually
Work Schedule: Monday–Friday, 8:30 a.m.–4:30 p.m.; occasional evening and weekend support for programs and events
Benefits: Medical and supplemental insurance provided; 90% covered by TLP / 10% covered by employee
Growth: Opportunity for growth within the organization
Key Responsibilities
Program Logistics & Operations
- Ensure all sites have required materials and resources.
- Confirm room access, space readiness, and partner coordination.
- Manage daily logistics for Learning Specialists across sites.
- Troubleshoot real-time operational issues and communicate updates.
- Acquire parent consent forms for new students and surveys at the end of the year.
- Assist with logistics and operations of professional development sessions.
Instructional Support & Fidelity
- Observe Learning Specialists and MDCPS teachers.
- Provide formal feedback aligned with instructional standards.
- Flag fidelity concerns and report to the Instructional Specialist.
- Reinforce instructional expectations during visits.
- Lead/co-lead coaching, PD sessions, and Reading Road Map implementation.
- Report issues with instructional systems (data dashboards, curriculum files, worksheets).
Staff Oversight & On-Site Support
- Track and report attendance, lateness, and staff concerns.
- Serve as real-time point-of-contact for Learning Specialists.
- Maintain visible, supportive presence across assigned sites.
Collaboration & Internal Communication
- Coordinate scheduling and staffing with the Instructional Specialist.
- Work closely with the Instructional Specialist & Director of Programs.
- Provide feedback on site conditions, logistics, and operational needs.
Onboarding Checklist for New Education Programs Coordinator
Before Day 1
- Receive site list, schedules, staff roster, parent contact information, attendance trackers, and ALO log-in information.
- Acadience/ALO Training
Week 1: Orientation
- Review program models: Literacy Hub, ROARS,
- Review logistics: materials, space prep
- Attend at least 1 visit to each program site accompanied by the Instructional Specialist, and meet with site partners to begin relationships
- Shadow a Learning Specialist and observe a full session of the ROARS program
- Review observation and feedback spreadsheet
- Learn LS attendance and absence reporting procedures, and emergency protocols
Weeks 2–3: System Setup & Field Immersion
- Conduct first supervised observations
- Practice providing written and verbal feedback
- Learn material management and delivery systems
Weeks 4–6: Independent Execution
- Lead site logistics independently
- Complete observations independently
- Co-lead coaching with Instructional Specialist
- Identify and communicate instructional fidelity patterns
- Lead communication with LSs during program hours
Ongoing (Every Week)
- Be present at multiple sites weekly
- Monitor LS attendance and performance
- Collaborate weekly with Instructional Specialist
- Share regular instructional and logistical feedback to Instructional Specialist
- Track and report operational issues
- Prepare for weekly LS PD sessions
Success Indicators
- Can explain the structure and goals of each program.
- Demonstrates accurate understanding of instructional expectations.
- Navigates all sites and workflows with minimal guidance.
- Consistently smooth site operations.
- Feedback provided to LSs is actionable and aligned with standards.
- Demonstrates good judgment in escalation and communication.
- Highly reliable in logistics and staff support.
- Respected by Learning Specialists and partners.
- Identified as a key contributor to program quality and fidelity.
Please send resume and cover letter to tlpoffice@lucyproject.org with subject line: Application to TLP Education Programs Coordinator (your name)
Salary : $57