Office Manager and Assistant

Due to our continued growth, we currently have a need for an Office Manager/Assistant in our Newton, MA Office.

Come join our team! We are looking to build services and capabilities through the growth of our key asset- our staff. Ranked among the nation's top A/E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an “Integrated Construction, Design and Technology Solutions” firm and we have delivered on that label time and again.

Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Metro Park, NJ.

Responsibilities

• Be a consistent office presence and champion of our culture. This will include responsibilities like organizing learning and social events. The position will require being in the office 5 days a week, centered around core business hours (In no later than 9:00AM, and leaving no earlier than 4:00 PM, with an 8 hour work day).
• Manage meeting schedules, appointments, and travel arrangements for staff
• Handle correspondence, emails, and phone calls
• Maintain organized and accurate staff records and databases (seating charts, org charts, etc.)
• Assist the Marketing staff with proposal development and delivery, research, and other tasks.
• Manage meeting schedules, appointments, and travel arrangements for staff
• Handle correspondence, emails, and phone calls
• Maintain organized and accurate staff records and databases (seating charts, org charts, etc.)
• Assist the Marketing staff with proposal development and delivery, research, and other tasks.
• Work with office leadership and marketing staff to post materials on social media platforms.
• Order and maintain office supply inventory and manage office maintenance agreements.
• Provide general support to staff and visitors. This will include support of senior level staff.
• Assist with taking meeting notes for internal meetings as needed.
• General project filing and document organization.
• Work with office leadership and marketing staff to post materials on social media platforms.
• Be a consistent office presence and champion of our culture. This will include responsibilities like organizing learning and social events.
• Order and maintain office supply inventory and manage office maintenance agreements.
• Provide general support to staff and visitors. This will include support of senior level staff.
• Assist with taking meeting notes for internal meetings as needed.
• General project filing and document organization.
  
  

Qualifications

• Shall possess (5) years comparable experience as an Administrative Assistant or Office Assistant.
• Individual must have advanced knowledge of MS Office, Excel and Outlook programs, be able to attend job meetings and prepare accurate minutes, draft correspondence for review, create simple calculating spreadsheets and print out reports as required.
• Must have knowledge of AEC industry marketing processes.
• Must have knowledge of how to use social media platforms for business purposes.
• Must have excellent telephone skills and be able to implement office procedures.
• Ability to draft letters, prepare specialized meetings.
• Organization of meetings including scheduling, distribution of agenda and of minutes of the meetings.
• Experience in Microsoft Office Product Suite preferred (Word, Excel, PowerPoint, Outlook)
• Ensure proper operation and maintenance of office equipment
  
  

Our Culture

We believe in the power of collaboration. We work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential.

• We offer a comprehensive benefits package and a positive work environment
• Compensation: Minimum: $70,000; Maximum: $80,000. The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position. Exact compensation will be determined on the individual candidates’ qualifications and location.
• The selected candidate must be authorized to work in the United States; Visa sponsorship is not available for this role.
  
  

LiRo-Hill is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability.

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