Listing Coordinator

The Lira Group is a premier Nashville-based real estate team specializing in high-end residential transactions. Ranked in the Top 1% of agents in Middle Tennessee, we pride ourselves on providing luxury service and seamless experiences for every client.

The Listing Coordinator manages the details of the listing lifecycle from pre-market preparation through active marketing and contract-to-close. This role is highly client-facing and operationally hands-on, ensuring sellers, operations, and marketing teams feel informed and supported every step of the way.

This position requires a strong attention to detail, proactive communication, and a willingness to step in wherever needed, from coordinating vendors to preparing homes for market.

The ideal candidate is detail-oriented, dependable, and thrives on keeping multiple moving parts organized. You enjoy working with both clients and vendors, making sure every step of the listing process runs smoothly - from staging to marketing and showings. You are proactive, responsive, and calm under pressure, with a natural ability to juggle tasks without letting anything slip through the cracks. You bring strong communication skills, a client-first mindset, and a sense of ownership that ensures sellers feel supported and confident throughout their experience with The Lira Group.

Pre-Listing & Onboarding

• Attend listing appointments as an administrative assistant when needed
• Serve as the communication liaison with sellers post-appointment
• Coordinate preparation and processing of listing agreements with the transaction coordinator
• Create and execute listing launch plans using Monday.com

Listing Preparation

• Coordinate contractors, cleaners, repairs, and home improvement vendors
• Manage staging inventory through Stageforce and assist with light staging of homes
• Maintain lockboxes, signage, and staging inventory
• Coordinate photography and videography scheduling
• Prepare homes for showings and open houses, including light cleaning (vacuuming, wiping counters, light outdoor prep such as leaf blowing)
• Meet vendors on-site as needed for quotes, repairs, and project coordination

Marketing & Communication

• Support listing marketing efforts including:
• Social media posting (including scheduled Instagram posts)
• Creating and printing listing marketing materials
• Drafting listing copy
• Assisting with digital and print advertising placement
• Track weekly listing marketing efforts and performance
• Collaborate with marketing team to ensure timely and consistent promotion

Client Communication & Reporting

• Collect and track showing feedback from agents
• Assist with Monday seller updates, including feedback and activity reports
• Maintain clear and consistent communication with sellers throughout the process

Transaction Support

• Weekly property check-ins to ensure cleanliness and identify issues.
• Complete various client satisfaction tasks throughout the transaction.
• Schedule and meet vendors for quotes and repairs during the inspection period.

Administrative & Team Support

• Assist with direct mail campaigns, gifting, and client appreciation initiatives
• Provide occasional administrative support to the CEO and operations team
• Maintain and update CRM systems and listing databases

Physical & Logistical Requirements

• Ability to lift up to 40 lbs
• Must have a reliable personal vehicle and valid driver’s license
• Comfortable performing hands-on tasks including staging, light cleaning, and property prep
• Willingness to work both indoors and outdoors in varying conditions

• You are easily overwhelmed by details or multiple projects at once.
• You prefer working independently with little client or team interaction.
• You struggle with organization or  managing deadlines.
• You don't enjoy handling logistics.
• You find it difficult to adapt quickly when plans change.
• You prefer to work remotely rather than in an office setting.
• You don’t want to do manual labor or get sweaty at times.

• 1–2 years experience in real estate or administrative support.
• Proficiency in Google Workspace, Microsoft Office, and CRM/database systems.
• Excellent attention to detail, time management, and multitasking ability.
• Strong interpersonal skills and client service orientation.
• Flexible and adaptable in a fast-paced, dynamic environment.
• Ability to lift 40lbs
• Own a reliable car that will be used for the job
• Potential systems to be used: dropbox, dotloop, stageforce, showingtime, realtracs, monday.com
• Previous interior design experience a plus
• Previous marketing experience a plus