What are the responsibilities and job description for the Practice Coordinator position at The Legal Aid Society and Careers?
MAJOR PURPOSE OF THE POSITION
The Legal Aid Society’s Civil Practice is seeking a Practice Coordinator to support the Civil Practice Administration team. The Practice Coordinator will join a team that provides support to a staff of 500 on administrative, personnel, facilities, and IT issues. The Practice Coordinator will report to the Deputy Director of Practice Operations.
ESSENTIAL DUTIES/RESPONSIBILITIES
Practice Operations
- Provide day-to day support for all Civil Practice operations
- Under the direction of the Director and Deputy Director of Practice Operations and Administration develop efficient systems and processes for the improvement of daily Practice operations
- Liaise with the Finance department regarding invoices, employee reimbursements, check requests and related workstreams
- Complete special projects regarding Practice operations including but not limited to maintaining records, updating team SharePoint pages and resources, and tracking trends
- Work alongside the Civil Practice Administration, Purchasing, Facilities, Finance and Grants and Contracts teams to monitor all Practice specific other than personnel expenses (OTPS)
- Support all aspects of Civil staff recruitment and onboarding in tandem with the Practice Operations and Administration team, citywide borough-based teams, and Talent Acquisition
- Coordinated all personnel related changes/requests with Human Resources
- Under the direction of the Director and Deputy Director of Practice Operations and Administration, track, coordinate IT related requests, including device requests Assist the Practice’s Operations and Administration team with office space utilization across all the borough offices
Professional Development and Other Duties as Assigned (5%)
- Participate in continuous professional development
- Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
- Other duties as assigned
QUALIFICATIONS
Required qualifications:
- Bachelor’s degree or an equivalent combination of 4 years of post-secondary education and/or relevant work experience
- Excellent organizational skills
- Strong written and verbal communication skills and ability to work in a team setting with follow-up and collaboration across units.
- Ability to work independently and manage multiple tasks in a fast-paced environment.
- Demonstrated ability to gather data accurately, compile information, and maintain detailed records.
- Excellent computer skills, including Microsoft Office 365 and especially Excel; ability to work with databases.
- Excellent judgment and ability to handle sensitive or confidential information Previous administrative experience
Preferred qualifications:
- Experience or commitment to advocacy on behalf of low-income individuals Proficiency in Spanish or another language other than English preferred but not required
KNOWLEDGE, SKILLS AND ABILITIES
Position Based Knowledge, Skills, and Abilities:
- Excellent organizational skills and attention to detail
- Experience working in a fast-paced environment with competing priorities
- Ability to work collaboratively in a team setting, including strong communication and follow-up skills
- Ability to manage relationships and effectively communicate with office management, case handlers, and operational departments in the organization
- Demonstrated ability to accurately and quickly gather data, compile information, and maintain precise records
- Detail-oriented with a focus on minimizing errors and ensuring compliance
- Highly self-motivated and able to work independently
- Excellent judgment, including the ability to handle sensitive or confidential information
- Ability to multitask and meet deadlines Commitment to advocacy on behalf of vulnerable populations is strongly desired
Organizational Knowledge, Skills, and Abilities:
- Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers.
- Interpersonal and communication skills that enable healthy and productive working relationships.
- Ability to perform duties with the highest regard for confidentiality, integrity, and respect. Commitment to Legal Aid Society’s mission and values.
Physical, environment, travel, and other duties required:
- Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video. May or will require travel within NYC, across the five-borough region.
SALARY AND BENEFITS
The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.
Salary Range: $87,680 - $92,680
The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more.
Higher Education and Loan Forgiveness
The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.
studentaid.gov
hesc.ny.gov/loan-forgiveness-programs
WORK AUTHORIZATION
All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)
HOW TO APPLY
All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF:
- Cover Letter
- Resume
For technical difficulties or questions regarding this posting , please email TalentAcquisition@legal-aid.org .
EQUAL EMPLOYMENT OPPORTUNITY
As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms.
Salary : $87,680 - $92,680