Payment Specialist - Accounts Payable & Payroll

Business Analyst Job Description

Start Date: Summer 2026

About The Leffell School

The Leffell School is a cutting-edge K–12 Jewish independent school serving more than 850 students on two campuses in Westchester County, NY—just 30 minutes north of New York City. We are seeking a detail-oriented and tech-savvy Payment Specialist - Payroll & AP to join our Business Office & HR Team beginning Summer 2026. This is a 100% in-person non-exempt role supporting the school’s daily financial operations.

POSITION SUMMARY

The Leffell School’s Business Office is seeking a tech-savvy, data-driven professional to join our team as the Payment Specialist - Payroll & AP. This new, entry-level role is perfect for someone who loves analyzing data to tell a story, mastering software tools, and utilizing technology to streamline processes. 

Reporting to the CFO with a dotted line to the HR Partner, you will be the go-to person for making sure our financial and operational systems run smoothly, while translating raw data into clear information that helps school leadership make smart business decisions. Because you will interact regularly with our teachers and staff, you need to balance your analytical skills with a supportive and welcoming demeanor.

CORE RESPONSIBILITIES

• Payroll Specialist: Own the full payroll lifecycle including managing employee profiles, updating accounts, overseeing withholdings, ensuring profiles remain compliant with local and federal law, and, most importantly, processing each payroll run.

• ADP Administrator: Act as the main point of contact and administrator for ADP Workforce Now, leading the charge on optimization and utilization of the tool.

• Benefits Tracking: Maintain our master control document to make sure employee benefits align perfectly with payroll deductions and accounting records, working closely with HR to catch and fix any discrepancies.

• Full-Cycle Accounts Payable: Take complete ownership of our AP process using Bill.com, handling everything from entering and coding vendor invoices to routing them for approval and processing final payments.

• Business Analytics: Act as the central point of contact for school-wide data. You will pull, organize, and package information into clear reports that help leadership make informed financial and operational decisions.

• Employee Customer Support: Serve as a friendly, reliable resource for our faculty and staff, answering their questions and problem solving with care and patience.

• Strategic Vendor Liaison: Serve as the primary, trusted point of contact for all school vendors and partners; proactively research, troubleshoot, and resolve complex billing discrepancies or payment inquiries with external stakeholders while maintaining strong institutional relationships. 

REQUIRED QUALIFICATIONS & SKILLS

• Bachelor’s degree in Business, Finance, Data Analytics, or related field is strongly preferred or 0–2 years of relevant experience; great internships count

• Proficiency in Microsoft Excel and Google Sheets with strong working knowledge of logical formulas and pivot tables

• Detail-oriented and organized

• Self-motivated and ability to take initiative

• Problem solver

• Strong people skills

• Ability to learn and own software tools and have comfort with functioning in a digital-first environment

• Bonus: familiarity or prior experience with ADP, Bill.com, Blackbaud FE NXT and Sage Intacct

• Bonus: knowledge and experience working in a nonprofit and/or an educational setting

Compensation and Benefits:

• Pay Range: $65,000 to $70,000, commensurate with experience to be paid at an hourly rate.

• Benefits: Medical, Dental, Vision, 403b, Paid Vacation, Personal/Sick Days and Holidays. In addition, you will have the option to enroll in voluntary benefits like short-term disability and long-term disability.