Advancement Coordinator

Description

Summary: Reporting to the Director of Principal and Major Gifts and the Director of The Lawrenceville Fund, the coordinator supports the team in managing all fundraising initiatives for alumni, parents, and other constituents. Principal duties include: providing administrative support for the major gifts team, managing administrative aspects of an annual giving operation that consists of unrestricted giving, volunteer management, leadership annual giving, and reunion giving; promoting productive relationships with colleagues and volunteers; supporting print, mail and email fundraising campaigns; and assisting in the completion of all tasks assigned to Major Gifts Team and The Lawrenceville Fund/The Lawrenceville Parents Fund Team (TLF and TLPF).

Essential Duties & Responsibilities

Supports The Lawrenceville Fund (TLF) and Major Gifts (MG) teams. Responsibilities include:

• Producing data requests as assigned, generating reports from Raiser’s Edge as well as processing reports and requests in Excel including Senior Staff and Trustee reports for leadership.
• Answers questions and phone calls from colleagues and volunteers.
• Maintains inventory of stationery and materials, and reorders as needed.
• Supports special projects as assigned, for example The Big Red Valentine TLPF appeal and office-wide phonathons and other special events.
  
  

Budget Support

• Oversees administrative aspects of assigned departmental budgets.
• Coordinates with the Finance department on budget approvals, budget codes, and ensuring vendor invoices are paid in a timely fashion.
• Prepares credit card reports for the department.
  
  

Travel Support

• Assists with travel planning for the MG team with a focus on complex international trips to include logistics, briefings, and post-trip follow up.
  
  

Data & Reports Support

• Maintains working knowledge of existing TLF, MG, and greater Alumni and Development departmental data processes and policies, ensuring they are followed across all giving projects. Prepares Trustee and other high-level solicitations.
• Enters contact reports, actions, correspondence, ask amounts into the database in a timely fashion.
• Maintains confidentiality.
  
  

Volunteer Support: Supports the work of TLF volunteers in all classes including:

• Regular production of standard volunteer reports in Excel.
• Coordinates the process of Class Agent appeal letter approvals twice per year (fall and spring) as well as appeal follow-up emails, in conjunction with the spring letters.
• Organizes and maintains a digital volunteer signature database.
• Serves as the primary point of contact for an assigned cohort of class-based volunteers.
• Coordinates regular Zoom planning calls and or conference calls with assigned class volunteers.
• Coordinates the annual updating of TLF trophies and plaques.
  
  

Mailings/Email Support

• Serves as the point of contact for mailed and emailed correspondence including receiving donations.
• Coordinates in-house mailings (ad hoc and ongoing needs)
• Supports both teams with communication needs as requested, including seeking approvals, updating project management trackers, sourcing vendors/getting quotes
• Supports updates needed for platforms (e.g. Pentera) as directed by TLF/MG/PG Directors
• Provides TLF/PG/MG updates and needed information for communication and stewardship calendars and metrics (in partnership with Comms/Stew team)
  
  

Non-Essential Duties And Responsibilities

• Perform other duties as requested
  
  

Requirements

• Bachelor's degree (B.A.) or equivalent from a four-year college or university, or an equivalent combination of education and experience. Three to five years of office experience.
• Ability to work earnestly, respectfully, and cooperatively in a team environment with coworkers and volunteers from diverse backgrounds, and to give and receive feedback on common projects and tasks.
• Must have a thorough understanding and appreciation for the goals and mission of Lawrenceville and the interests of independent secondary education and liberal arts education.
• Must have clear, concise, and effective oral and written communications skills.
• Have a proficient working knowledge of Google Sheets/Google Docs/Excel/Word, and the ability to quickly learn other software programs and database applications.
• Exceptional ability to think strategically and analytically.
• An inherent joy of working with data is a requirement to be successful.
• Excellent interpersonal, communication, and organizational skills with a high level of motivation.
• Must be able to work independently, exercise judgment, and manage projects with minimal supervision as well as to adjust as new projects are assigned
  
  

Work Characteristics and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands exceed those of sedentary work. Must be able to remain on their feet for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and lift.
• Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets,fax machines, etc.
• Must be capable of using visual display terminal with continuous wrist movement on a keyboard
• Required to stand for long periods of time
• Required to, talk, hear, walk, use hands to finger, handle or feel and reach with hands and arms
• Required to work evenings, weekends and holidays in conjunction with School calendar and events
• Must be able to lift up to 25lbs. without assistance
• Ability to see with normal parameters.
• Operate in a professional work environment.
  
  

The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual’s race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expression, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.

The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.

Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave and retirement plan options and many other valuable programs.