Legal Secretary

Core Responsibilities

• Client Intake & Reception: Greet incoming clients, manage initial intake procedures, and accurately capture essential contact details (names, telephone numbers, email addresses, and legal addresses)
• Communication Management: Answer telephone inquiries and direct messages efficiently; route routine communications via email and escalate urgent matters by text or phone
• Document Preparation: Draft professional cover letters, proofread legal documents for grammatical accuracy, and format basic templates for attorney or paralegal review and completion
• Litigation & Appellate Support: Assemble brief exhibits, print appeal briefs for signature, and bind formal appellate documents
• File & Document Management: Maintain physical and electronic filing systems, scan and distribute documents digitally, and prepare outgoing mail and legal correspondence
• Specialized Mail Handling: Process specialized legal mail and route scanned copies directly to attorney and paralegal
• Office Operations & Errands: Pick up mail from post offices, handle routine office errands, monitor inventory, and coordinate the restocking of office supplies (e.g., toner, envelopes, maintenance supplies).
• Calendar Management: Maintain the master office calendar, track critical deadlines, and provide timely schedule reminders to attorneys and paralegals
• Accounts Payable Support: Sort incoming correspondence, identify invoices and utility bills, flag for administrative review, accurately enter, track and maintain client payment information for billing records

Professional Expectations

• Discretion & Confidentiality: Maintain absolute strict confidentiality regarding all client matters and firm operations; exercise paramount discretion at all times
• Attention to Detail: Demonstrate meticulous attention to detail in document preparation, filing, and message transcription
• Communication: Possess professional, clear, and articulate communication skills for interacting with clients, court staff, and colleagues
• Adaptability: Thrive in a fast-paced, high-volume legal environment; remain resilient under pressure, objective in stressful situations, and capable of shifting priorities at a moment’s notice. Must be willing to work independently and as a group.
• Proactive Collaboration: Maintain open lines of communication with firm staff; demonstrate a strong willingness to learn and ask clarifying questions without hesitation
• Time Management: Demonstrate strong organizational skills, punctual scheduling, and the ability to prioritize tasks to meet strict legal deadlines
• Strong Writing Skills: Must possess an exceptional command of English grammar, punctuation, and syntax, with a proven ability to draft articulate, error-free legal correspondence and documents

Please note: This description outlines the primary duties of the role; additional administrative or legal support tasks may be assigned as operational needs evolve.

Pay: $18.00 - $20.00 per hour

Work Location: In person

Salary : $18 - $20