Payroll and Benefits Administrator

Job Title: Payroll and Benefits Administrator

Location: 100 N Broadway Ste 700 Wichita, KS 67202

Employment Type: Full-Time

Reports To: Chief Financial Officer (CFO)

Position Summary:

We are seeking a Payroll and Benefits Administrator who is responsible for overseeing weekly payroll processing, benefits administration, and related administrative functions to ensure accuracy and compliance. This role manages payroll transactions and reporting, supports employee benefits enrollment and inquiries, administers leaves of absence, coordinates new-hire onboarding, and maintains E-Verify compliance. The position requires strong attention to detail, confidentiality, and a commitment to providing reliable support to employees and leadership.

Key Responsibilities:

Payroll Administration:

• Manage weekly payroll processing, ensuring accurate and timely calculation of wages, overtime, taxes, deductions, garnishments, and other payroll adjustments.
• Review employee timecards and payroll entries for accuracy, investigate discrepancies, and coordinate corrections before payroll deadlines.
• Ensure payroll transactions are processed in accordance with applicable federal and state requirements and company policies.
• Maintain accurate payroll records and respond to payroll-related questions and requests.

Payroll Reporting and Compliance:

• Prepare, review, and maintain payroll reports and supporting documentation.
• Reconcile payroll related accounts, verify employee deductions and employer contributions, and investigate discrepancies.
• Assist with month-end and year-end payroll activities, including W-2 preparation, tax reporting, and required reconciliations.
• Support payroll audits and maintain records necessary for internal reviews and regulatory compliance.
• Ensure compliance with all labor and tax laws and regulations.

Timekeeping Administration:

• Monitor employee timekeeping records and follow up on missing, incomplete, or inaccurate time entries.
• Coordinate with supervisors to ensure timely approval of hours worked, paid time off, and other payroll-related entries.
• Maintain accurate timekeeping records and assist with resolving timekeeping issues.

Benefits Administration:

• Administer employee benefit programs, including medical, dental, vision, life, disability, 401(k), and Employee Stock Ownership Plan (ESOP) benefits.
• Coordinate employee benefit enrollments, qualifying life event changes, terminations, and ongoing plan updates.
• Serve as a resource for employee questions regarding benefit eligibility, coverage, and deductions, and plan procedures.
• Maintain accurate benefits records and coordinate with insurance carriers, plan administrators, and other benefit providers as needed.
• Coordinate annual open enrollment, including distributing enrollment materials, communicating deadlines, and assisting employees with benefit elections.

Employee Support and Administrative Responsibilities:

• Respond to employee inquiries regarding payroll, benefits, deductions, timekeeping and related administrative processes.
• Communicate payroll and benefits information clearly and professionally to employees and leadership.
• Maintain the confidentiality and security of employee, compensation, payroll, and benefits information.

New-Hire Onboarding:

• Coordinate onboarding activities for new employees, ensuring required paperwork, documentation, and system entries are completed accurately and on time.

Leave Administration:

• Coordinate leave of absence requests and maintain accurate supporting documentation and records.
• Track leave dates, status changes, and applicable payroll or benefits adjustments.
• Assist with administering leave in accordance with company policies and applicable federal and state requirements.
• Maintain confidential employee records and ensure information is organized, accurate, and accessible to authorized personnel.

 Qualifications:

• 2 years of experience in payroll administration, benefits administration, or a related administrative role.
• Working knowledge of payroll processing, including wage calculations, overtime, tax withholdings, deductions, garnishments, and payroll reporting.
• Experience administering employee benefits, including medical, dental, vision, life, disability, and retirement plans.
• Familiarity with employment eligibility verification requirements, including Form I-9 and E-Verify.
• Knowledge of applicable federal and state payroll, wage-and-hour, and benefits requirements.
• Strong attention to detail and ability to maintain accurate records and meet strict deadlines.
• Proficiency in Microsoft Office, particularly Excel, and the ability to learn and maintain payroll and benefit systems.
• Ability to handle confidential employee, payroll, compensation, and benefits information with discretion.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience with payroll or ERP systems and timekeeping software, preferably Trimble Vista.
• Previous experience in the construction industry or a similar field-based work environment.

Benefits:

• Medical, Dental, and Vision Insurance
• Life Insurance and Long-Term Disability Coverage
• 401K Retirement Plan
• Employee Stock Ownership Plan
• Flexible Spending accounts (medical & dependent care)
• Vacation and sick leave
• Discretionary bonus compensation