Finance and Benefits Manager

Job Description: Finance and Benefits Manager

Job Title: Finance and Benefits Manager                      

Reports to: CEO & Founder and collaborates with COO and CPA

Job Summary: The Finance and Benefits Manager will oversee all financial, accounting, and benefits activities of the company ensuring that: customers are correctly invoiced, payments are collected within terms, vendors and employees are paid timely and accurately, transactions are properly recorded in accounting systems and substantiated by documentation maintained in the company’s filing systems, and executives receive accurate financial statements and reports on a timely basis.

Responsibilities:

• Lead and oversee all accounting functions, including general ledger, accounts payable, accounts receivable, and payroll
• Develop and maintain internal controls to safeguard financial integrity
• Manage cash flow, vendor relationships, and financial risk assessments
• Oversee budgeting, forecasting, and strategic financial planning
• Payroll & Benefits Specialist to process bi-weekly payroll, ensuring accuracy in timesheets, wage computations, and timely payments
• Lead strategic initiatives and corporate Finance/HR programs such as:
• Payroll and HRIS system changes (e.g. Paychex to ADP), Finance/HR components of transition to ERP systems, shifts in healthcare or insurance providers, creating annual review processes, computing commission and bonus calculations/labor models, etc.

Description of Job Functions:  

·      Accounting & Finance

o  Accounts Receivable & Invoicing – Review project statuses to ensure timely invoicing; post cash receipts against invoices and research and resolve discrepancies; review customer accounts and follow up on past-due accounts to ensure timely payment

o  Accounts Payable & Disbursements – Reconcile vendor invoices to project reports and enter in accounting system; provide CEO with list of bills to be paid; record payments in accounting system; review accounts payable aging to ensure timely payment to vendors; record electronic payments and credit card charges in accounting system; ensure supporting documentation is properly filed to substantiate all expenditures

o  Bank and Credit Card Reconciliation – Reconcile bank and credit card accounts monthly or more frequently as needed

o  General Ledger & Month-end Close – With the assistance of the outside CPA firm perform standard month-end closing activities including: maintenance of chart of accounts; posting of standard recurring journal entries; review and reconciliation of balance sheet accounts; review of P&L transactions; posting of required adjusting journal entries; recording of accruals as necessary; ensure proper accounting for revenues and costs associated with service and product lines; develop and document standard operating procedures ensuring adequate internal controls; consolidation of subsidiary; other accounting activities as necessary

o  Financial Reporting & Analysis – With the assistance of the outside CPA firm prepare monthly and year-end financial statements; prepare ad-hoc financial reports and analysis; coordinate with CEO & COO to develop budgets and forecasts; monitor performance against forecasts and projections; forecast cash flow; develop tools such as dashboards and reports to assist executive leadership in making decisions and implementing strategy.

o  Budgeting- Support quarterly and annual budgeting process. Monitor, track and report on budgeted spend to actual spend. Make recommendations on cost-saving activities. Support gross margin and operating margin reporting for designated clients, sales, or projects.

o  Vendor Relationships & COGS- Manage corporate vendor relationships such as Hertz, Hotel Engine, etc. maintaining records of costs of goods sold and margins and supporting account negotiations.

·      HR & Payroll

o  Maintain and update payroll records in Paychex to ensure that proper pay rates, employee deductions, and benefits are applied.

o  Process bi-weekly payroll and record in general ledger.

o  Submit employer and employee contributions to retirement plan custodian and review employer contributions to ensure compliance with plan requirements.

o  Coordinate with health insurance broker to ensure timely additions, deletions, and modifications resulting from employee status changes.

o  Calculate proper employee deductions for health insurance benefits resulting from changes in status and premiums.

o  Onboarding/Offboarding

§ Ensure required documentation is obtained and retained for new hires, terminations, and changes in employees.

§ Ensure required documentation is obtained and retained for new independent contractors/vendors, terminations, and changes in status for 1099s.

o  Coordinate annual notification of employees for retirement plan.

o  Support transition of Paychex to ADP. 

o  Coordinate with fractional HR Consultant at Payroll company for employee relations.

o  Support CEO (acting as OD- for organization-wide HR program rollouts)

·      Insurance (General)

o  Support the CEO and COO by coordinating with insurance brokers with insurance-related negotiations and annual audits such as worker’s compensation, commercial auto, umbrella, crime, cyber, and professional liability policies.

·       Canada Corporation Finance, Accounting, HR & Insurance

o  Support the CEO and COO by coordinating with Canadian corporation CPA for Accounts Receivable & Invoicing, Accounts Payable & Disbursements, Bank and Credit Card Reconciliation, General Ledger & Month-end Close, Financial Reporting & Analysis and Budgeting.

o  Support temporary staffing, payroll, and insurance related activities of sister corporation.

·      General Processes

o  Support COO and CEO in creating financial and HR processes and controls.

Requirements:

·      Experience: 7 years in corporate accounting, preferably in the IT industry

·      Education: Bachelor’s degree in accounting, finance, or business from an accredited university

·      Technical skills:  

o  Proficiency in Microsoft Office, particularly Excel

o  Proficiency in maintaining and working in accounting systems, preferably QBO.

o  Thorough understanding of accounting principles and ability to prepare and analyze financial statements.

o  Excellent analytical ability and attention to detail

o  Ability to develop, improve, standardize, and document effective and efficient processes

o  Experience with accounting for foreign currency transactions

o  Experience with subsidiaries, consolidations, and inter-company transactions

• Proven experience in an Accounting Leadership capacity
• Knowledge of GAAP
• Experience in managing and administering HR procedures
• Experience with ERP systems

·      Personal attributes:

o  Fast learner

o  Embraces technology and willing to figure out solutions

o  Values driven with a demonstrated service orientation

o  Enjoy helping others in a professional context

o  A team player in a small group setting

o  Show self-discipline in tasks at hand and follow through on the finite details

o  Capable manager of multiple deadlines

o  Confident and capable written and verbal communicator

o  Dynamic personality

o  Strong communication skills with a proven track record of managing vendor relationships

Position Description:

Job Location: Florida (Southwest FL preferred)

Hybrid Role: Work from home & Biweekly in-person Naples or Fort Myers location

Travel: Less than 20%

Position Type: Full-Time

LAMAC Level: Level 6 of 10- Corporate Manager

Reports directly to: Founding President and CEO

Reports indirectly to: Cofounder and COO

About The LAMAC Group:

We specialize in Smart Tech Deployment and Transformational Leadership consulting services. LAMAC’s expertise includes hardware and software installations, project management and change management for Tech implementation, and coaching executive sponsors and their project teams through the Tech adoption curve.

LAMAC® is a scaleup, rapid growth company. We are in search of an experienced Finance Manager to perform all financial, accounting, and human resources (payroll, benefits and insurance-related) activities. This is a fantastic opportunity for a professional who thrives in a fast-paced work environment and wants to have a significant impact in building the accounting and financial infrastructure for a rapidly growing and dynamic company.

www.thelamacgroup.com