Proposal Specialist

KYA is a specialty general contractor driven by a mission to enhance communities through purposeful, high-quality construction. We focus on delivering impactful public works projects for school districts, municipalities and government agencies throughout California.

Our work improves the daily experiences of students, educators, first responders and families by building spaces that are functional, inclusive and built to last. From K–12 campuses and parks to fire stations and civic centers, we bring speed, precision and integrity to every project.

We’re a collaborative, fast-moving team that thrives on clarity, ownership and results. While others may design or consult, we build with accountability and excellence at the core. Our in-house marketing team plays a critical role in telling that story and winning the next generation of meaningful projects.

If you're energized by work that makes a visible difference in your community and want to help shape the built environment through powerful, strategic proposals, this is the place to do it.

Please note: this is a full-time, in-office position.

About KYAs Marketing Team:

KYA’s Marketing team plays a strategic role in driving growth through high-quality, competitive proposals and pursuit materials. We work proactively with cross-functional teams and stakeholders to deliver clear, compelling responses that reflect our expertise in public-sector construction.

We thrive under deadlines, operate with precision and bring a laser focus to detail. With a deep understanding of client needs and a competitive drive to win, we ensure every submission positions KYA for success.

Position Summary:

The Proposal Specialist supports public-sector project opportunities by developing tailored, strategic content that helps KYA win new work. This includes writing project narratives, crafting resumes and bios and creating polished project sheets that reflect KYA’s brand and standards.

As experience grows, this role leads individual proposal efforts, from RFP receipt through proposal submission, ensuring timely, compliant and high-quality deliverables such as statements of qualifications and proposal responses. The Specialist also supports interview preparation and participation, with potential to take a more active role over time. The ideal candidate thrives under deadlines, works collaboratively across departments and brings sharp attention to detail and a competitive drive to succeed.

During proposal downtime, this role actively contributes to broader marketing efforts such as event planning, trade shows, internal campaigns, marketing collateral design and team initiatives that support KYA’s brand and business development goals.

What you will do:

• Manage individual proposals to ensure on-time, compliant delivery with guidance and support as needed.
• Collaborate with Architects, Project Executives and the Administration team responsible for preparing prequalification documents to write and produce content in our brand voice and style that supports sector-specific project opportunities.
• Support KYA’s shortlist and win rate goals through quality execution.
• Record project and personnel information in the firm database to preserve institutional knowledge.
• Champion the company’s reputation as a best-in-class brand by conducting thorough quality control checks on all materials.
• Work with proposal teams to develop and maintain an up-to-date library of branded materials, including resumes, project sheets and boilerplate content to streamline workflows and enable proactive content capture following submissions.

Required Qualifications:

• Bachelor’s degree in Marketing, Communications, English or a related field
• 3–5 years of experience writing, editing and producing proposals in a professional services setting, ideally within the AEC industry
• Strong proficiency in Adobe Creative Suite, especially InDesign and Monday.com
• Comfortable using HubSpot, Google Workspace, including Google Slides and Google Meet
• Experience navigating and gathering content from internal systems; familiarity with platforms like Flowcase is a plus
• Must be authorized to work in the U.S. without the need for visa sponsorship

Preferred Qualifications:

• Proven ability to manage and prioritize multiple deadlines at once
• Strong attention to detail and the ability to develop high-quality materials that meet RFP requirements while effectively reflecting KYA’s brand and unique value
• Experience creating proposal responses for public agencies and government clients
• A proactive, solutions-oriented thinker who can quickly assess needs and recommend effective approaches