Administrative Support Specialist

Administrative Support Specialist - Information Technology Industry

Location: Palm Desert, CA Job Type: Full-Time

Work Hours: 8:30am – 5:30pm

Salary: $28-$32 per hour

Small tight-knit information technology consulting firm is seeking an experienced Administrative Support Specialist to join their team. The team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment; are committed to stable, sustainable growth, and many of the team members have been with us long-term, reflecting the strong culture and dedication we uphold.

Why apply?

· Work-life balance: A company culture that prioritizes work-life balance for all employees

· Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off

· Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning

· Growth opportunities: Join us as we expand, with potential to move to a full-time position

About the Role of Administrative Support Specialist

We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency.

Administrative Support Specialist Key Responsibilities

· Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone

· Manage complex scheduling and calendar coordination for meetings, appointments, and team activities

· Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support

· Compile and summarize data for internal reports

· Support the team with additional administrative tasks as needed

Administrative Support Specialist Required Qualifications

· 4 years of experience in an administrative, office coordinator, or similar support role

· Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization

· Excellent verbal and written communication skills

· Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment

· Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication

· Customer service mindset with a professional phone presence

· Experience supporting sales teams or working with quotes/proposals is a plus

Administrative Support Specialist Preferred Qualifications

· Familiarity with ConnectWise

· Experience supporting IT teams or technical staff

· Prior experience coordinating with vendors or service providers

Job Types: Full-time, Part-time

Pay: $28.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Administrative Support: 4 years (Required)
• Information Technology : 2 years (Preferred)
• ConnectWise: 2 years (Preferred)

Work Location: In person

Salary : $28 - $32