Technical Documentation Specialist

Job title: Technical Documentation Specialist II

Location: Fort Worth, TX (onsite)

Duration: 12 months

Interviews: 2

Working Hours: M-F 8:AM - 5:00PM CST

Top 3 must-have skill sets:

Excellent written and verbal communication in English.

Proficient in Microsoft Office suite.

Prior experience with SAP is a plus.

MBR Preparation & Scanning

Receive, review, and prepare MBRs for scanning (verify completeness, paginate, remove staples, repair pages as needed).

Operate scanning equipment to digitize MBRs at required resolution and format (e.g., searchable PDF), ensuring zero page loss and high image quality.

Maintain standardized file naming and folder structures to enable rapid retrieval and audit readiness.

Records Control & Retrieval

Manage secure storage and access permissions for scanned and physical MBRs.

Respond to internal requests (Quality, Manufacturing, Supply Chain, Engineering) by locating, retrieving, and providing MBRs

Track requests, turnaround times, and document issuance/return to maintain chain-of-custody.

Compliance & Data Integrity

Adhere to GxP, GDP (Good Documentation Practices), and company SOPs at all times.

Conduct routine self-checks and peer reviews to ensure accuracy, completeness, and traceability.

Support audits/inspections by preparing document packs, access lists, and evidence of control.

Physical & Inventory Controls

Maintain organized physical archives; perform periodic inventory and reconciliation of records.

Qualifications:

Preferred

Excellent written and verbal communication in English.

Proficient in Microsoft Office suite.

Prior experience with SAP is a plus.

Required

High school diploma or equivalent; some college or vocational training preferred.

1–3 years of experience in document control, records management, or manufacturing operations.

Familiarity with GxP/GDP and SOP-driven environments.

Proficiency with scanners and document management systems

Strong attention to detail, accuracy, and time management