Contract Administrator

Job Title: Technical / IT Contract Administrator

Location: Newport Beach, CA 92660

Department: Global Procurement Solutions (GPS) – Strategic Sourcing

Duration: -6 Months Contract Extension possible based on performance

Shift – Normal Business hours –Monday to Friday onsite role

About the Role

We are seeking a Technical / IT Contract Administrator to support our Global Procurement Solutions (GPS) Strategic Sourcing and Third Party Risk Management (TPRM) teams. This role plays a critical part in managing technology contracts, maintaining contract records, and mitigating third‑party risk by ensuring seamless coordination across Procurement, Legal, Risk, Finance, and Information Security.

The ideal candidate is detail‑oriented, process‑driven, and comfortable handling a high volume of contracts while working independently in a fast‑paced environment.

🔑 Key Responsibilities

• Prepare, review, and process technology contracts using approved templates; perform due diligence to ensure compliance with company policies
• Analyze, identify, and help mitigate potential risks in low‑risk and/or low‑dollar contracts, partnering with Legal (OGC) and internal stakeholders as needed
• Negotiate and prepare terms for low‑risk technology contracts with internal teams and external suppliers
• Coordinate contract progress with Sourcing, TPRM, suppliers, and internal stakeholders through completion
• Maintain, clean up, and manage Coupa supplier and contract records, ensuring accuracy of data, metadata, documentation, and correspondence
• Facilitate contracts through the TPRM and Archer IRM risk assessment process
• Track key contract dates, renewals, and outstanding items to ensure timely execution
• Ensure contract templates are kept current per Legal guidance and shared with the Procurement team
• Support merger and acquisition contract notifications and coordinate with Accounts Payable
• Interface with Accounts Payable to help resolve contract‑related payment issues

🧠 Required Qualifications

• Strong working knowledge of contracts, contract terms, and the procurement process
• Previous experience in contract administration, paralegal, legal operations, or procurement support roles
• Demonstrated ability to manage high volumes of complex tasks with minimal supervision
• Excellent attention to detail, organizational, and time‑management skills
• Ability to react with appropriate urgency to time‑sensitive issues
• Strong collaboration skills and experience working cross‑functionally (Legal, Procurement, Finance, Risk, Information Security)
• High level of professionalism, integrity, and discretion when handling confidential information
• Comfortable working in a dynamic, fast‑changing environment with shifting priorities

💻 Technical & Contracting Experience (Must Have)

• Experience supporting technology contracts, such as:
• SaaS, IaaS, Cloud, on‑prem software
• Perpetual and subscription licenses
• Click‑through agreements, open source, freeware, and hardware agreements
• Familiarity with contract structures and documents including:
• Master Software/Service Agreements (MSA)
• Statements of Work (SOW)
• End User License Agreements (EULA)
• Order Forms
• Understanding of fixed‑term and auto‑renew contracts

⭐ Nice to Have

• Experience with Coupa (contracts and supplier management)
• Experience with Archer IRM or Third Party Risk Management (TPRM) processes
• Exposure to technology sourcing events such as RFI, RFQ, and RFP
• Background in financial services or insurance environments

✅ What We’re Looking For

• A proactive, “get‑things‑done” mindset
• Someone who takes ownership from contract intake through completion
• A detail‑driven professional who keeps systems audit‑ready and stakeholders informed