Real Estate Transaction Coordinator

Who are we?

The Josh James Team is committed to serve people and build community by placing people first and providing unmatched customer care with a strong commitment to detail, whether working with buyers or sellers in all real estate transactions. We don’t really sell houses; we represent, educate and SERVE people. With over 120 individual steps in any given real estate transaction it is our goal to get clients from first contact to contract to closing as smooth as possible so that they can achieve THEIR goals in THEIR time frame. We are committed to creating a real estate team to help individuals and families GROW into first homes and new homes, DOWNSIZE into more manageable homes, and INVEST for financial freedom in order to prosper & build the Buffalo and the Greater WNY community.

Who are we looking for?

We need someone who wakes up with an insatiable fire in his or her belly - someone who is interested in results only. This person hates second place. They are a proven or emerging leader looking for an amazing opportunity. This person would get excited about a huge vision, being part of a team, succeeding with and through others. They are looking to be disruptive, they want to earn what they are worth, they set huge goals and see no limit to what they can accomplish.

We want people who want nothing less than to be great and who will grow to lead.
We have great big visions and we are only just beginning!

We need someone who thrives in a fast-paced environment. Someone who is quick on their feet, ready for anything the day may bring!

This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. This person is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

This person must be deeply committed to supporting the lead agent and team in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team.

What will you do?

You will have several main roles:

• Transaction Coordination/Management
• Listing Onboarding
• Listing Management
• Communication with clients, attorneys, agents, lenders and other vendors
• Some Database Management
• Refer Family and Friends Looking to Buy, Sell or Invest in Real Estate to the Team
• Build, implement, and manage all systems related to your roles
• Oversee all contracts through closing, and follow up after closing
• Be the first point of contact in handling customer inquiries or complaints
• Keep the lead agent informed regarding any problems or issues that need to be handled

Essential duties and responsibilities

• System development, implementation, and management
• Information management
• Oversight of contracts through closing
• Customer/Vendor relations

Communications/Interactions

• Lead Agent – daily
• Agent Team – weekly or as needed
• Administrative Team (as appropriate to team structure) – daily
• Buyers/Sellers/Vendors – weekly and as appropriate

Management Responsibilities

• As appropriate to team structure

Knowledge/Skills

• HUMBLE, HUNGRY AND SMART
• Strong written and verbal communication skills
• Exceptional organizational and project management abilities
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Learning based
• Service-based attitude
• Proven ability to succeed
• High school graduate
• Bachelor’s degree preferred
• Real estate license preferred
• 1–3 years of service and management experience
• 3–5 years of administrative experience

Job Type: Full-time

Pay: From $42,000.00 per year

Benefits:

• Paid time off

Work Location: In person

Salary : $42,000