What are the responsibilities and job description for the Sr. Grants and Contracts Analyst position at The Johns Hopkins University?
The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.
The Sr. Grants & Contracts Analyst provides oversight to other staff supporting sponsored funds activities. The position serves as a team lead, a professional resource, a systems and reporting expert who provides oversight, training and support to others. This role may manage and/or assist with the onboarding of new hires.
Responsibilities
Classified Title: Sr. Grants & Contracts Analyst II
Job Posting Title (Working Title): Sr. Grants and Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $74,867 - $92,924 Commensurate with Experience
Employee group: Full Time
Schedule: Mon - Fri 8:30 AM - 5:00 PM
FLSA Status: Exempt
Location: Jhpiego
Department name: 60000070-Contracts Management CMD
Personnel area: Academic and Business Centers
This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.
The Sr. Grants & Contracts Analyst provides oversight to other staff supporting sponsored funds activities. The position serves as a team lead, a professional resource, a systems and reporting expert who provides oversight, training and support to others. This role may manage and/or assist with the onboarding of new hires.
Responsibilities
- Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting and provide oversight to other staff involved in sponsored funds activities.
- Partner with and act as final point of contact with departmental faculty and/or budgetary staff and ORA on the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
- Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature.
- Responsible for timely budget preparation for principal investigator review.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff are set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
- Provide information and assistance to complete closeouts as needed.
- Provide expertise in the management of trainee-related funding and work with faculty and staff stakeholders across the department, school, and/or university as requested.
- Provide guidance on policy and financial, and administrative aspects of large and complex grants/contracts.
- Develop budgets, analyze budget patterns, project expenditures, and prepare final approved budget.
- Provide management and oversight of grant/contract submissions.
- Manage complex financial reports for forecasting, trending, and results analysis.
- Monitor expenditures and identify and communicate over expenditures to faculty and administrative/financial staff.
- Make recommendations and contribute to decisions on funding shortfalls.
- Create and submit financial reports using sponsor templates for complex submissions and/or clinical trials.
- Lead and conduct school and departmental talks and seminars related to areas of funding and/or training.
- May lead and conduct external seminars in areas of funding and/or training.
- Provide expertise in budget creation, legal requirements, terms and conditions, department and school resources, proposal preparation & submission, and departmental/ORA pre-award procedure.
- May manage post-award student-related dissertation grants and fellowships.
- Provide instruction, preparation assistance, and support related to application procedures.
- Other duties as assigned.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
- Bachelor’s degree.
- Five years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula.beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
- Experience in an academic or medical setting.
- Experience working in a lead capacity.
- Involvement in JHU grants and contracts leadership development training project and recognized as a subject matter expert.
- Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
- Analytical Skills: Intermediate
- Attention to Detail: Intermediate
- Grant Closeout Procedures: Intermediate
- Grant Proposal Preparation: Intermediate
- Grant Regulations: Intermediate
- Grants and Contracts Management: Intermediate
- Oral and Written Communications: Intermediate
- Record Keeping: Intermediate
- Regulatory Compliance: Intermediate
- Relationship Management: Intermediate
Classified Title: Sr. Grants & Contracts Analyst II
Job Posting Title (Working Title): Sr. Grants and Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $74,867 - $92,924 Commensurate with Experience
Employee group: Full Time
Schedule: Mon - Fri 8:30 AM - 5:00 PM
FLSA Status: Exempt
Location: Jhpiego
Department name: 60000070-Contracts Management CMD
Personnel area: Academic and Business Centers
Salary : $74,867 - $92,924