Commercial Affairs Assistant

Position Summary

The Commercial Affairs Assistant provides high-level administrative and operational support to the President & COO and the VP of Business Development Creature Shops, and sales department.  Serving as a central coordination hub for senior leadership, this role is responsible for managing complex calendars, facilitating internal and external communications, and ensuring the smooth day-to-day functioning of a high-volume executive office. This is a high-visibility role requiring maturity, responsiveness, and the ability to support multiple senior leaders with accuracy, discretion, and excellent judgment.

This position interfaces regularly with staff, creative partners, vendors, and other internal and external stakeholders. The ideal candidate is exceptionally organized, highly discreet, resourceful, and poised under pressure, with excellent judgment and a strong service-oriented mindset. The role requires the ability to anticipate needs, manage shifting priorities, communicate with polish and professionalism, and operate effectively in a fast-paced entertainment environment where confidentiality, responsiveness, and follow-through are essential.

This position reports to The Jim Henson Company’s Studio City office Monday through Friday, 9:00 AM to 6:00 PM, with an annual allocation of remote workdays, and additional PTO accrued in accordance with company policy.

Job Duties

·       Provides high-level administrative support to the President & COO and VP of Business Development, Creature Shops, managing complex calendars, scheduling priorities, and ensuring executives are fully briefed on upcoming meetings, attendees, and logistics.

·       Serves as a key point of contact for executive communications, drafting, proofreading, and sending polished internal and external correspondence on behalf of leadership

·       Coordinates executive travel logistics, itineraries, expense follow-up, and related administrative needs

·       Manages executive expense reporting using Gorilla Expense and ensures timely and accurate submission

·       Supports executive administrative workflows, including managing communication with the legal department regarding contracts, communications with the finance department regarding invoicing and payment, and managing communications with the shops regarding bids and sourcing marketing

·       Assisting in the development and design of presentation and marketing materials including asset creative and management for Jim Henson Creature Shop social media and website. 

·      Researching industry trades to discover advancing technologies, rising trends, and new business ventures for Jim Hensons’ Creature Shop to develop in.

·      Maintains highly confidential materials, calls, and correspondence with a high degree of discretion and sensitivity

·      Performs special projects across all revenue generating departments

Qualifications

• Excellent written and verbal communication skills, with the ability to draft polished, professional correspondence and summaries
• Bachelor’s Degree with an emphasis on Entertainment and/or Business is preferred
• Interest in entertainment sales, ideally with some experience in the entertainment industry
• Strong organizational skills and exceptional attention to detail
• Ability to read and interpret basic legal documents
• Discretion and sound judgment in handling confidential and sensitive information
• Strong proficiency in Microsoft Excel, with working knowledge of Microsoft Outlook, Microsoft Office Suite, Zoom, and related administrative software
• Proficiency in Adobe Creative Cloud and Canva
• A proactive, resourceful, and solutions-oriented work style
• Willingness to work in-person and maintain flexibility based on needs

Compensation for this role is $20-$21 an hour.

TO APPLY

Please apply online by submitting documents to  jobpostings@henson.com

• A resume.
• A cover letter referencing the position for which you are applying, specifically stating reasons why you are interested in working at Henson and why you feel you would be a good fit for this position and our company. Please cite past work experience or college activities that speak to your qualifications.

The Jim Henson Company is an Equal Opportunity Employer.