What are the responsibilities and job description for the Real Estate Executive Assistant position at The Jim Geracie Team?
The Jim Geracie Team is seeking a high-level Executive Assistant to support a top-producing real estate team in a fast-paced, growth-driven environment.
This is a key leadership role for someone who thrives on organization, takes initiative, and can confidently manage multiple moving parts without missing a beat. If you are detail-oriented, proactive, and passionate about delivering exceptional service, this is an incredible opportunity to grow within a well-established and respected real estate team.
Please note: This is NOT an entry-level position.
Hours of Work:
Monday - Friday
8:00am - 5:00pm
3 Paid Holidays
PTO
Compensation:
$24 to $28 hourly
Responsibilities:
What You’ll Do
This role is the backbone of our operation—supporting the executive, team members, and clients while ensuring everything runs smoothly and efficiently.
Executive & Team Support
- Act as the primary point of contact for the principal broker
- Keep Jim consistently updated on all transactions and key developments
- Support agents with preparation for presentations, appointments, and client communications
- Provide leadership and guidance to support team operations and workflow
Transaction & Listing Management - Team Support
- Assist in preparing and launching new listings from start to finish
- Document and contract support
- Maintain oversight of all transactions to ensure deadlines and details are met
- Manage client database (CRM) with accuracy and confidentiality
Marketing & Social Media
- Lead all social media efforts, including content creation, posting, and growth strategies
- Oversee marketing initiatives and stay current on trends
- Assist with basic website updates and design
- Help coordinate branding and listing promotions
Client Experience & Events
- Deliver exceptional customer service through strong email and phone communication
- Coordinate and assist with client appreciation events and team functions
- Ensure a seamless and positive experience for all clients
Operations & Administration
- Maintain highly organized digital and paper filing systems
- Take detailed notes and communicate messages clearly and efficiently
- Follow up on leads and assist with client communication pipelines
- Handle HR-related tasks such as onboarding and offboarding team members
Qualifications:
What We’re Looking For
- 2 years of experience as an Executive Assistant, Office Manager, or similar role
- Strong communication skills (both written and verbal)
- Ability to multitask at a high level without sacrificing accuracy
- Highly organized, detail-oriented, and proactive
- Experience with CRM systems and database management
- Experience with Google Drive
- Experience with Word and Excel
- Real estate experience preferred, but not required
- Marketing and social media experience strongly preferred
About Company
The Jim Geracie Team is built on a foundation of exceptional service, strong relationships, and a positive, team-first culture. With over 40 years in the business.
We are a close-knit, high-performing team that values growth, accountability, and supporting one another. We are looking for someone who is motivated, eager to learn, and excited to contribute to a thriving and upbeat work environment.
If you’re ready to step into a role where you can truly make an impact and grow your career, we’d love to hear from you!
Salary : $24 - $28