Academic Program Manager

Description of the Position:

The Academic Program Manager is a dynamic administrative position supporting the Academic Director of the Division of Lifelong and Professional Studies. The Manager will play a pivotal role in launching JTS’s newest degree program—the MA in Ritual Leadership—while also overseeing enrollment and data management for three of JTS’s vibrant Lifelong Learning offerings: the Biblical Hebrew and Context certificate programs and the Open Classroom auditor program. In this highly interactive role, the Manager will be the first point of contact for students, fostering meaningful relationships and ensuring they have a smooth, successful, and enriching academic experience.

The Division of Lifelong and Professional Studies (DLPS) serves as the nexus of JTS’s new initiatives and adult learning programs. As a close-knit team with a collaborative and entrepreneurial approach, the DLPS combines “start-up” energy with the mission-driven purpose of a leading institution in Jewish higher education. This is an exciting opportunity to join a growing division, contribute to the launch and expansion of academic programs, and support a diverse community of lifelong learners.

Key Responsibilities:

The duties listed below reflect the core responsibilities of the role, though they are not exhaustive and may vary in frequency depending on the needs of the Division and its programs. 

Student Enrollment and Coordination

• Manage the day-to-day administration of the MA and certificate programs, serving as a responsive and welcoming point of contact for students from inquiry through completion.
• Coordinate student enrollment, registration, and certification processes in collaboration with the Registrar and Admissions offices.
• Support admissions operations for the MA in Ritual Leadership, working closely with the JTS Admissions Office to process applications, track enrollment data, and communicate with prospective students.
• Provide proactive administrative support and advisement to current students, including communication around academic requirements, deadlines, and opportunities.
• Coordinate student capstone and certification projects.

Resource and Content Development

• Oversee the creation, revision, and maintenance of program-related materials, including website content, promotional materials, handbooks, and communications.
• Manage and update program content in JTS’s Learning Management System (Canvas). 

Financial and Operational Oversight

• Manage budget and financial operations for assigned programs, including preparing materials for planning, reporting, and analysis.
• Track program expenditures, process invoices and stipends, and manage scholarship allocation processes in consultation with program leadership.
• Support logistical planning and production for internal and public-facing events, such as immersive residencies, speaker programs, and graduation ceremonies.

Minimum Qualifications:

• Bachelor’s Degree required
• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously.
• Brings creativity, curiosity, and a collaborative spirit to work
• Strong problem-solving skills, sound judgment, and a proactive approach to work.
• Excellent written and verbal communication skills, with a student-centered and service-oriented mindset.
• Demonstrated ability to collaborate effectively with colleagues across departments and to work both independently and as part of a team.
• Fluency in Microsoft Office and Zoom; comfort with or eagerness to learn additional platforms used by JTS (e.g., Canvas LMS, CRM systems, and database tools).

·        Experience in higher education administration or related fields preferred.

Other Job Information:

• Department: Division of Lifelong and Professional Studies
• Reports to: Academic Director, Division of Lifelong and Professional Studies
• Weekly Hours: 35-hour work week (4 Days a Week - In-Person)
• Salary: $70,000