What are the responsibilities and job description for the Events Coordinator position at The Jewish Federation of Greater Washington?
Position Overview
The Jewish Federation of Greater Washington seeks a detail-oriented and reliable Events Coordinator to support the planning and execution of events that bring our community together and advance our work.
This role ensures logistics, materials, and setup are prepared and delivered on time by coordinating details and supporting on-site execution.
This is an ideal opportunity for someone who is hands-on, takes initiative, and follows through to ensure nothing is missed.
Key Responsibilities
- Coordinate event logistics, materials, and setup from planning through execution
- Track details and ensure all elements are ready ahead of deadlines
- Prepare materials, run-of-show elements, and documentation
- Assist with vendor coordination and on-site logistics
- Execute setup, coordination, and breakdown
- Transport and manage event materials and equipment
- Ensure all components are in place and executed without gaps
- Identify and address issues early to keep execution on track
- Coordinate with internal teams and external partners to ensure event readiness
Collaboration & Integration
- Work across the Communications team to ensure all materials are prepared and delivered on time
- Coordinate with internal stakeholders and external partners (e.g., venues, vendors, security) to confirm event readiness
- Support cross-team communication to ensure all contributors are aligned and prepared for execution
Success Looks Like
- Events are executed smoothly and reflect Federation’s role in bringing the community together
- Materials and logistics are ready ahead of deadlines
- Setup and execution run smoothly
- Details are tracked and completed without prompting
- Issues are identified and resolved quickly
- Materials are clear and easy to use
Qualifications
- 1–3 years of experience in event coordination, operations, or a related role
- Strong organizational skills with the ability to manage multiple details in a fast-paced environment
- Comfortable working across multiple venues and event environments
- Clear, professional communication skills
- Proficiency with Microsoft Office (Word, Excel), Teams, and SharePoint, and comfort using project management platforms such as ClickUp
- Familiarity with Jewish customs, traditions, and community life, or a willingness to learn, is preferred
Core Behavioral Expectations
- Takes initiative and addresses gaps before they become issues
- Demonstrates ownership and ensures follow-through on assigned work
- Stays calm, adaptable, and solutions-oriented in fast-paced environments
- Exercises sound judgment and responds effectively to real-time needs
- Works collaboratively and communicates clearly across teams
Other Requirements
- Able to work evenings and weekends based on event schedule
- Able to lift, carry, and move event materials and equipment
- Able to stand and remain active for extended periods
- Valid driver’s license and reliable access to a vehicle to transport materials and equipment across Northern Virginia, DC, and Montgomery County; mileage reimbursement provided for work-related travel
About The Jewish Federation of Greater Washington
The Jewish Federation of Greater Washington brings people together, mobilizes resources, and drives impact to strengthen Jewish life across Greater Washington and beyond.
We serve as a strategic leader, convener, and catalyst, working across organizations, leaders, and communities to identify priorities, align efforts, and respond to evolving needs. By connecting people, resources, and ideas, we help drive coordinated action and build a vibrant Jewish future. Learn more at shalomdc.org.
How We Work
- Across roles, our work is grounded in:
- Clear priorities and shared goals
- Accountability for outcomes, not just activity
- Collaboration across teams and stakeholders
- Consistent, aligned execution
- A focus on impact and community need
How We Support You
- Comprehensive health, dental, and vision coverage
- Retirement plan with employer contribution
- Generous paid time off, including Jewish holidays
- Up to 6 weeks of paid parental leave (after one year)
- Commuter bonus
- Hybrid work environment
- Ongoing professional development opportunities
Salary : $50,000 - $55,000