Administrative Associate, Jewish Community Foundation

Be the Backbone of Our Foundation as the Administrative Associate 

Are you a detail-loving planner, proactive problem solver, and relationship builder? The Jewish Community Foundation is looking for a dynamic Administrative Associate to play a central role in supporting our Executive Director, managing key events and meetings, coordinating donor engagement, and driving forward high-impact initiatives. This is an exciting opportunity to work with passionate professionals, community leaders, and donors to help strengthen Jewish life locally and beyond. 

Position Overview:
 

The Administrative Associate, Jewish Community Foundation is a key member of the Foundation, supporting many of the administrative and executive functions that drive efficiency and effectiveness for our department. Often the first point of
contact with external partners, this role is responsible for
scheduling and executive support,
managing and facilitating successful foundation events and meetings, supporting donor data entry and
the development of key presentations to major stakeholders, and providing project management assistance for foundation special initiatives and donor learning events. This is a role that works directly with the Executive Director, interfaces with key volunteers, lay leaders, and external partners, as well as our internal team of professionals.
 

The ideal candidate is highly motivated, thrives in a fast-paced entrepreneurial environment, and possess sound judgement, enjoys helping and supporting others, is highly detailed orientated and organized, is a planner and a doer, and brings a passion for mission-oriented community work. Moreover, this individual should be a proactive problem solver, excited to anticipate needs, serve others on the team as well as steward the needs of donors.  The ideal candidate is a relationship builder at heart; strong interpersonal and communication skills are key, as is personal alignment with Federation’s values and culture.  

ABOUT THE JEWISH FEDERATION & JEWISH COMMUNITY FOUNDATION  

The Jewish Federation of Greater Washington envisions an open, connected, and vibrant Jewish community that cares for each other, fosters Jewish learning and journeys, embraces Jewish peoplehood and Israel, and acts as a force for good in the world. As a mission-driven non-profit organization, we work to inspire, build, and sustain vibrant Jewish life in a changing world by mobilizing our community in common purpose, intentional innovation, and effective action. In 2022, The Jewish Federation of Greater Washington relaunched its longstanding successful United Jewish Endowment Fund as the Jewish Community Foundation: a model positioned to proactively support donors in community change and advancing their philanthropic goals.  

As part of The Jewish Federation of Greater Washington, the Jewish Community Foundation
brings together donors to advance a vibrant Jewish future and a thriving world through individual donor impact; collaborative and intergenerational giving; and partnerships within the Jewish community and Greater Washington.
The Jewish Community Foundation manages more than $350 million in assets and has facilitated more than $200 million in grants over the last 15 years.  

This is an exciting opportunity to join a growing team in supporting donors and the community change outcomes for our Jewish community.  
 

Primary Responsibilities
 

Executive & Administrative Support 

• Provide executive-level administrative support to the Executive Director, including calendar coordination, expense reports, travel, and service requests 

• Order and track supplies, process invoices, and manage check requests through internal systems 

• Develop and refine processes to improve task efficiency and effectiveness 

• Provide additional ad-hoc scheduling support for other members of the Foundation team for group meetings 

Event & Meeting Coordination 

• Support planning, registration, and logistics for major donor events, learning programs, and Trustees meetings 

• Facilitate and schedule internal Foundation team meetings and events in alignment with external events 

Committee & Trustee Support 

• Provide administrative support and prepare materials for Foundation Trustee committees (e.g., Executive, Nominating, Business Development, Endowments Grant) 

• Create, edit, and organize documents, reports, and spreadsheets for presentations and communications to major donors and Trustees 

Data & Project Management 

• Bring a thoughtful planning approach to calendaring year-round Foundation internal and external meetings and events 

• Maintain organizational system for managing workflow 

• Support timely data entry and upkeep in internal CRM platform 

• Coordinate and manage administrative tasks for special Foundation initiatives 

• Support cross-functional and cross-departmental projects 

Skills and Experience

• Bachelor’s degree and 4–5 years of relevant experience 

• Strong verbal, written, and interpersonal communication skills with a customer service mindset 

• Proven ability to manage across teams, take initiative, and solve problems independently 

• Proficient in Microsoft Word, Excel, PowerPoint, and open to learning new technologies (e.g., CRMs) 

• Highly organized with excellent time management and attention to detail 

• Adaptable, dependable, and able to juggle multiple priorities under pressure 

• Committed to Inclusion & Belonging, professionalism, and handling sensitive information with discretion 

• Passion for Jewish communal life and alignment with Federation’s mission and values 

Organizational Culture and Values 

The Administrative Associate, Jewish Community Foundation will join a team committed to leading with purpose, listening and responding with care, and fostering a culture of learning and collaboration. We value inclusion, transparency, and trust — and seek a colleague who brings curiosity, humility, and a deep respect for diverse perspectives. 

A People-Friendly Workplace   
 

The Jewish Federation of Greater Washington is a dynamic and collaborative workplace offering a people-friendly environment, including:  
 

• Excellent health care and retirement benefits    

• Generous Vacation and Sick leave  

• 6 weeks paid Parental Leave after 1 year   

• Commuter bonus   

• Hybrid work schedule   

• Opportunities for continued professional development    

• Access to the JPRO Network, which connects, educates, inspires, and empowers professionals working in the Jewish nonprofit sector    

Salary : $65