Accountant-Property Management Systems (Escapia & AppFolio)

Location: Destin, Florida (on-site/hybrid/remote – specify as appropriate)

Employment Type: Full-time

Responsibilities

• Manage day-to-day association accounting, including:
• Recording and reconciling owner assessments, fees, and other income
• Processing vendor invoices, owner distributions, and refunds
• Posting and reconciling bank and credit card transactions
• Maintain accurate ledgers in Escapia and AppFolio, including unit/owner accounts, reserves, and operating funds.
• Prepare monthly, quarterly, and annual financial statements for the association and Board review.
• Perform balance sheet reconciliations (cash, reserves, prepaid assessments, payables, and interfund activity).
• Assist with annual budgeting, cash flow forecasting, and variance analysis for association operations and reserves.
• Support month-end and year-end close, audit/review/compilation processes, and coordination with external CPA and tax preparers.
• Help ensure accounting and recordkeeping practices comply with applicable Florida statutes and condominium/HOA requirements (e.g., financial reporting, reserve disclosures, record retention).
• Work closely with property management and the Board to answer owner questions and resolve accounting issues.

Required Qualifications

• Practical experience using Escapia and/or AppFolio in a property management or association accounting environment.
• Strong knowledge of general accounting principles and property/association accounting (assessments, reserves, special assessments, owner ledgers, trust/escrow accounting).
• Familiarity with Florida condominium and HOA statutes and regulations as they relate to association financial records, budgets, reserves, and owner reporting (e.g., Florida Statutes Chapters 718/720).
• High attention to detail, strong organizational skills, and ability to meet deadlines and handle multiple priorities.
• Proficiency with spreadsheets and general accounting software.
• Clear written and verbal communication skills and ability to interact professionally with owners, vendors, management, and Board members.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience working for a condominium association, HOA, or similar common-interest realty association in Florida.
• Experience preparing or supporting annual budgets, reserve studies/analyses, and year-end financial reporting for associations.

Compensation and Benefits

• Competitive salary commensurate with experience.
• 401K, PTO, and other benefits applicable.

How to Apply

Please submit your resume and a brief cover letter describing your experience with Escapia and/or AppFolio, Florida association/condominium accounting, and your salary expectations to [email address or application link]. Use the subject line: “Accountant – The Islander Owners Association, Inc.”