What are the responsibilities and job description for the Purchasing Coordinator position at THE INSTITUTES OF APPLIED HUMAN DYN?
Now Hiring: Purchasing Coordinator/Accountant | Full-Time | Tarrytown
At IAHD we are committed to positively impacting the lives of people with intellectual and developmental disabilities and their families. Our focus is to understand and respect each person's unique strengths, qualities, and dreams, finding ways to support building fulfilled lives. We believe that individuals with intellectual and developmental disabilities are able to live fulfilled lives and are committed to ensuring that people experience inclusion and integration in the communities where they live, learn, work, and have fun.
What You’ll Do:
- Obtain necessary approvals from authorized representatives prior to processing purchase orders and maintenance requests
- Ensure accurate and timely processing of requisitions and maintenance requests
- Evaluate vendor quotes to ensure compliance with job requirements and specifications
- Negotiate with vendors to secure competitive pricing and present quotes and proposals to the Director of Finance and Chief Financial Officer using the vendor price change form
- Monitor and maintain inventory levels and place supply orders as needed
- Organize and maintain purchasing files, purchase orders, and related documentation
- Assist Accounts Receivable (AR) and Accounts Payable (AP) functions and provide backup support during staff absences or vacations
- Prepare reports on inventory levels and purchasing activities to support management decision-making
- Assist with year-end audit preparation and related documentation
- Perform additional duties and special projects as assigned by the Director of Finance and Chief Financial Officer
Educational Requirements
-
Associate degree in a related field;
Experience & Skills:
- Minimum of 2 years of purchasing and or accounting role
- Must be proficient in Microsoft Word and Excel (Intermediate to Advance)
- Familiar with computer database systems (Intermediate to Advance)
- Must be able to and willing to learn other accounting software systems
- Excellent organizational skills, attention to detail and working knowledge of record-keeping
Salary : $27