What are the responsibilities and job description for the Assistant Program Administrator position at THE INSTITUTES OF APPLIED HUMAN DYN?
🚀 Lead with Purpose. Join IAHD as our next Assistant Program Administrator
The Assistant Program Administrator plays a critical role in ensuring safe, compliant, and effective Day Habilitation programming by overseeing daily operations, supporting staff, and maintaining strong relationships with individuals served, families, funders, and agency partners. This role is ideal for a strategic, people-centered professional committed to elevating the quality of services provided.
💼 About the Role
The Assistant Program Administrator supports the oversight and management of IAHD Day Habilitation programs, ensuring safety, regulatory compliance, operational efficiency, and high-quality services. This position works closely with staff at all levels to maintain strong performance, promote best practices, and support positive program outcomes.
🌟 What You’ll Do
• Ensure the safety, well-being, and engagement of individuals in the Day Habilitation program
• Oversee program operations, census monitoring, units utilization, and quality control
• Manage petty cash distribution and reconciliation with Fiscal and the Director of Adult Day Services
• Lead compliance initiatives including weekly billing, quarterly internal audits, and regulatory adherence
• Hire, supervise, train, schedule, and support staff; participate in discipline when needed
• Maintain professional relationships with external and internal stakeholders (parents, funders, staff, agencies)
• Ensure alignment with OPWDD, OMIG, DOH, DFS, and internal policies
• Monitor day-to-day service delivery to ensure quality and consistency
🛠 General Duties
• Supervise Day Habilitation staff; deploy staff efficiently and provide performance oversight
• Oversee program payroll, purchase orders, petty cash, and incident documentation
• Participate in department head meetings and the Adult Day Services committee
• Lead staff meetings, resolve conflicts, and review habilitation plans for effectiveness
• Serve as primary liaison to internal and external stakeholders, promoting collaboration
✅ What You Bring
Education Requirements:
• Master’s degree in Administration, Psychology, Social Work, Mental Health, or related field with 3 years of experience supporting individuals with I/DD
OR
• Bachelor’s degree in Human Services or Social Sciences with 3 years of experience supporting individuals with I/DD
AND
• Minimum 1 year administrative experience required
Skills & Experience:
• Self-starter with strong communication skills
• Ability to work under pressure and manage multiple priorities
• High energy, team-oriented mindset
• Knowledge of OPWDD, OMIG, DOH, and DFS regulations
🌟 What IAHD Offers
💸 Competitive Salary
❤️ Full Health Coverage (Medical, Dental, Vision, Rx)
💼 Agency-paid Life, Short- & Long-Term Disability Insurance
📈 403(b) Retirement Plan with Financial Guidance
🏖️ Generous PTO: Vacation, Sick, Personal & Holidays
💡 Aflac Voluntary Benefits Wellness Incentives
🚇 Pre-tax Commuter Benefits
🎓 PSLF-eligible Employer (Public Service Loan Forgiveness)
💬 Access to EAP & Exclusive Employee Discount Programs
🎓 Tuition Reimbursement (after two years of employment)
📍 Location: Bronx & Westchester-based programs
🕒 Schedule: Full-Time, Exempt | Monday–Friday | 9 AM–5 PM | On-site with travel required
Salary : $26