What are the responsibilities and job description for the Special Events Production Assistant position at THE IMPACT AGENCY?
Special Events Production Assistant
The Impact Agency (Los Angeles)
THE IMPACT AGENCY is a strategic marketing and events firm based in New York City and Los Angeles that leverages long-standing talent relationships to amplify word-of-mouth campaigns for film, television, and brands through organic social media engagement, traditional red-carpet events, tastemaker screenings and promotional mailers.
Summary of Position:
The Impact Agency team is seeking a special events production assistant to join our Los Angeles team. This role will work closely with our Director of Event Production & Logistics, supporting the planning and execution of film and television premieres, special screenings, luncheons, and awards events.
We're looking for someone who is a quick study, highly organized, and eager to jump into projects. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and is excited to join a small collaborative team and help bring a diverse range of entertainment events to life. This is not a fit for a ‘career assistant’ - we are looking for someone who wants to learn, take on new responsibilities, and grow within the company.
Job Description:
- Assist the Director of Event Production & Logistics with all aspects of event planning and execution (vendor/venue coordination, budget management, and overall event production and design - including step & repeats, photo and social media activations, performances, etc)
- Prepare and update seating charts, site maps, production decks, face sheets, and other logistical documents
- Draft invite language and guest comms
- Schedule internal and client calls
- Coordinate load-in/load-out for Will Call, Red Carpet/Photo Opp, and Reception/Party
- Coordinate booking event security, event parking, and house photographers
- Conduct walkthroughs at various Los Angeles venues and theaters, assist with layouts/line plans, crosscheck theater seating
- Conduct research and outreach to newly opened Los Angeles venues & theaters
- Responsible for storing and transporting event production supplies and printed collateral (Impact iPads, printing check-in sheets, face sheets, ticket-boxes, tape, frames, office kit, uploading all relevant event materials to iCloud, etc) for on-site events
- Additional support with red-carpet management, press correspondence, face sheets, and digital name placards, as needed
**This job description includes but is not limited to the above
Preferred Qualifications:
- 1-2 years of related work experience in the entertainment or hospitality industry
- Experience with remote work
- Availability to work traditional West Coast hours in addition to evening and weekend events
- Has reliable transportation to/from venue walkthroughs and in-person events
- Comfortable lifting and transporting production supplies and organizing event materials.
- Knowledgeable of filmmakers, upcoming TV & film releases, and the overall entertainment industry/current events.
- Strong communications and interpersonal skills
- Strong organizational skills and time management
- Superior attention to detail
- Ability to multitask and handle multiple events at one time
- Proficiency with PCs, Microsoft Office applications and Google Suite
- Ability to be discreet and maintain confidentiality/professionalism
- Eager to cultivate and maintain relationships with venues and/or theaters in the Greater Los Angeles area
- Must live within the Greater Los Angeles Area
Please send current resume to asst@theimpactagency.net with the subject line LOS ANGELES SPECIAL EVENTS PRODUCTION ASSISTANT.