What are the responsibilities and job description for the HR Analyst position at The HR Source?
Our client is currently seeking a highly detail-oriented and customer-service-centric HR Professional to join their team for an on-site, project-based role. The primary focus of this position will be conducting a comprehensive audit of I-9 records for our entire workforce, which includes carefully reviewing and verifying documentation for international employees. Alongside this, you will manage state-level educational compliance data. As they prepare for the return of faculty and the onboarding of new staff for the upcoming school year, this role will also require a welcoming, service-oriented approach to handle heavy office traffic from mid-August through early September.
Key Responsibilities
I-9 & Employment Verification: Conduct a thorough review and audit of I-9 records for all company employees to ensure absolute compliance. This includes expertly processing and verifying complex employment documents for international staff (such as various visas and EADs) as they arise.
State Compliance Management: Manage and organize a large roster of data to ensure compliance with Maryland State Department of Education (MSDE) requirements.
HRIS Administration: Navigate and utilize HRIS platforms (ADP Workforce Now and Workday) to generate compliance reports, populate missing fields, review records, and manage employee data accurately.
Onboarding & Support: Provide excellent, high-touch customer service during peak onboarding season (August/September), assisting new and returning faculty/staff with inquiries and documentation.
Scope Assessment: Evaluate the current state of both projects upon arrival to determine an estimated timeline and workflow for completion.
Qualifications
Proven experience in Human Resources, specifically focusing on compliance, auditing, or onboarding.
Formal training and a deep understanding of standard I-9 compliance for all employee types.
Familiarity and confidence in reviewing employment authorization documents for international employees (Visas, EADs, etc.).
Hands-on experience navigating and utilizing ADP and Workday.
Exceptional attention to detail and data entry accuracy.
Strong interpersonal and customer service skills to support a busy, faculty-facing environment.
Bonus: Fluency in French is highly preferred but not required.