What are the responsibilities and job description for the Administrative Assistant position at The HR SOURCE?
Administrative & Operations Support
Are you an organized, detail-driven professional who thrives in fast-paced, high-impact environments? Do you enjoy being the person who keeps complex operations running smoothly behind the scenes?
This role offers a unique opportunity to support a major redevelopment project at Newark Liberty International Airport, contributing directly to one of the most significant airport redevelopment efforts in the country. Reporting to the Executive Advisor, you’ll serve as a critical operational partner to senior leaders and project teams—ensuring people, processes, and facilities stay aligned and on track.
What You’ll Do (Your Impact)
As a key member of the Redevelopment support team, you’ll play a hands-on role in keeping day-to-day operations running seamlessly:
- Process travel documentation, procurement card expenses, purchase requisitions, vendor payments, and expense reports using SAP and related systems
- Support timekeeping activities (and serve as backup timekeeper), onboarding, personnel administration, parking and proxy card tracking, and business card ordering
- Assist with purchase orders and change orders in AVM and help manage vendor setup and payment workflows
- Monitor office facilities in several buildings, coordinating with maintenance, contractors, and janitorial services to quickly resolve issues
- Assist with badge renewals, ensuring required documentation is complete and properly filed
- Support special projects and ad-hoc initiatives for senior leadership and the Redevelopment team as needs arise
What You Bring
We’re looking for someone who is dependable, proactive, energetic and comfortable working in a confidential, deadline-driven environment.
Required Qualifications
- 1 year of timekeeping experience (PeopleSoft strongly preferred)
- At least 3 years of experience using SAP or comparable financial/accounting systems
- Willingness to sign a Non-Disclosure Agreement due to the sensitive nature of the work
The Ideal Candidate Will Also Have
- The ability to work independently, juggle multiple priorities, and meet tight deadlines under pressure
- Familiarity with government or large public-sector organizational structures and processes
- Strong interpersonal, written, and verbal communication skills
- Proficiency in Microsoft Word, Excel, and PowerPoint
Why This Role Matters
This isn’t just an administrative position—it’s a chance to be part of a high-visibility redevelopment initiative where your organizational skills directly support major infrastructure progress. If you enjoy being trusted with responsibility, thrive on structure, and take pride in keeping complex operations moving forward, this role offers both challenge and purpose.