What are the responsibilities and job description for the Athletics Facilities Maintenance & Ice Rink Manager position at The Hotchkiss School?
Department: Athletics Department
FLSA: Exempt
Designation: Full-time
Schedule: Calendar year with some weekend hours.
Reports to: Athletics Director
Travel: Minimal
Schedule: As a professional management role, this position requires flexibility to maintain facility coverage, operational responsiveness, and resolution of emergent facility needs. Non-ice season hours are generally Monday through Friday, 7:30 a.m. to 4:00 p.m. During the ice rink season (November 1 through early March), the schedule is generally four weekday shifts and one full weekend day, with additional evening or event coverage as dictated by athletics schedules, facility demands, and operational necessity. The position is considered essential to operations during inclement weather or other emergencies.
Position Summary
The Athletics Facilities Maintenance & Ice Rink Manager for the Mars Athletic Center (MAC) provides hands-on operational leadership, facility oversight, and maintenance staff management for the athletic facilities. As a working manager, they ensure operational excellence, staff cross-training, and seamless operational continuity.
The Athletics Facilities Maintenance & Ice Rink Manager coordinates closely with the Director of Athletics to oversee MAC facility maintenance. They direct all ice rink operations, serving as the lead for ice maintenance, ammonia refrigeration safety, and event coverage. They oversee equipment, facility readiness, compliance and safety, and support for practices, games, tournaments, rentals, and other programs.
During non-ice periods, the position oversees and supports athletic maintenance operations within the Mars Athletic Center and other assigned athletics facilities. These responsibilities include seasonal facility conversions, event setup and breakdown, equipment and storage organization, facility inspections and custodial services, and general operational support. This is a working-manager role, setting the example for operational excellence.
Essential Functions
Athletics Facilities Management Support
Compensation & How We Determine Your Pay
Pay Range: $75,000-$85,000 per year
Your starting pay within the posted range is determined by an individualized assessment of your relevant experience, skills, abilities, and internal pay equity.
Your Health And Well-being Benefits
Comprehensive Healthcare: Medical, dental and vision coverage starts the first of the month following your start date.
Financial Future: 403(b) Retirement Plan with up to a 12.5% employer match.
100% Hotchkiss-paid Protection: Basic life insurance, short- and long-term disability plans are fully paid for by Hotchkiss.
Investing In Your Growth
Community Life: Work alongside engaged colleagues, share complimentary meals together in the dining hall during your shift, and take advantage of our athletic facilities, golf course, lakefront, trails, Fairfield Farm and vibrant calendar of arts and athletic events.
The Hotchkiss School is an equal opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms, and conditions of employment, compensation, benefits, training, promotion, transfer, discipline, and termination).
In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristics.
FLSA: Exempt
Designation: Full-time
Schedule: Calendar year with some weekend hours.
Reports to: Athletics Director
Travel: Minimal
Schedule: As a professional management role, this position requires flexibility to maintain facility coverage, operational responsiveness, and resolution of emergent facility needs. Non-ice season hours are generally Monday through Friday, 7:30 a.m. to 4:00 p.m. During the ice rink season (November 1 through early March), the schedule is generally four weekday shifts and one full weekend day, with additional evening or event coverage as dictated by athletics schedules, facility demands, and operational necessity. The position is considered essential to operations during inclement weather or other emergencies.
Position Summary
The Athletics Facilities Maintenance & Ice Rink Manager for the Mars Athletic Center (MAC) provides hands-on operational leadership, facility oversight, and maintenance staff management for the athletic facilities. As a working manager, they ensure operational excellence, staff cross-training, and seamless operational continuity.
The Athletics Facilities Maintenance & Ice Rink Manager coordinates closely with the Director of Athletics to oversee MAC facility maintenance. They direct all ice rink operations, serving as the lead for ice maintenance, ammonia refrigeration safety, and event coverage. They oversee equipment, facility readiness, compliance and safety, and support for practices, games, tournaments, rentals, and other programs.
During non-ice periods, the position oversees and supports athletic maintenance operations within the Mars Athletic Center and other assigned athletics facilities. These responsibilities include seasonal facility conversions, event setup and breakdown, equipment and storage organization, facility inspections and custodial services, and general operational support. This is a working-manager role, setting the example for operational excellence.
Essential Functions
Athletics Facilities Management Support
- Lead, mentor, and supervise MAC maintenance staff and rink staff while the ice is down.
- Ensure staff are cross-trained in all MAC maintenance and custodial duties to ensure operational flexibility and continuity.
- Coordinate staff scheduling for optimal coverage, minimizing overtime wherever possible.
- Proactively build and refine facility operational procedures.
- Lead conversion of Dwyer Rink between ice, indoor turf, summer programming, and event configurations.
- Support operational readiness throughout the Mars Athletic Center and other assigned athletics spaces.
- Lead setup, breakdown, and reset for games, tournaments, camps, community use, and School events.
- Lead athletics equipment movement, receiving, storage, inventory, and distribution.
- Lead custodial operations for the entire athletic facility.
- Conduct routine facility inspections and report safety, maintenance, access, or cleanliness concerns.
- Lead the equipment-room, laundry, building-access, and related Athletics functions.
- Support other Athletics facility projects and seasonal operating needs as directed.
- Manage overall ice rink operations, staff and vendor scheduling, daily workflow, and facility coverage.
- Supervise, train, and mentor rink technicians in all aspects of rink maintenance.
- Demonstrated knowledge and experience necessary to serve as the operational lead for maintaining the ammonia refrigeration system in compliance with OSHA requirements and other applicable regulations, in partnership with qualified outside service professionals, Facilities Services, and Safety and Security.
- Ensure compliance with all school safety policies, environmental standards, and hazardous material protocols.
- Lead the installation, maintenance, repair, and breakdown of ice surfaces.
- Safely operate and perform routine maintenance on ice resurfacing and skate sharpening equipment.
- Oversee climate control, ice quality monitoring, and refrigeration system checks.
- Maintain facility cleanliness, building accessibility, and spectator safety standards.
- Operate ice resurfacing equipment.
- Operate skate sharpening equipment.
- Lead and perform custodial duties.
- Perform additional duties as needed and assigned.
- Bachelor’s degree preferred, or equivalent combination of education and relevant experience required.
- Current Certified Ice Technician (CIT) and Certified Pool Operator (CPO), or ability to obtain within the first year of employment.
- Proven track record in a leadership role with a demonstrated ability to lead by example and cross-train staff.
- Strong technical capabilities and ability to learn new software.
- Excellent communication, organizational and customer service skills.
- Strong attention to detail.
- Must possess a valid driver’s license.
- Required to lift approximately 50 pounds.
- Bend, stoop, reach and kneel.
- Climb up to 4 flights of stairs.
- Work with or be in areas where hazardous materials may be present.
- Work in the ice rinks with cold temperatures.
- Stand for long periods of time.
- Sit for long periods of time on a tractor, etc.
- Walk for long periods of time on different types of terrain.
Compensation & How We Determine Your Pay
Pay Range: $75,000-$85,000 per year
Your starting pay within the posted range is determined by an individualized assessment of your relevant experience, skills, abilities, and internal pay equity.
Your Health And Well-being Benefits
Comprehensive Healthcare: Medical, dental and vision coverage starts the first of the month following your start date.
Financial Future: 403(b) Retirement Plan with up to a 12.5% employer match.
100% Hotchkiss-paid Protection: Basic life insurance, short- and long-term disability plans are fully paid for by Hotchkiss.
Investing In Your Growth
- Tuition Assistance: Full-time staff with one or more years of service can apply for tuition support toward job-related accredited education, advanced degrees and specialized certifications.
- Departmental PD Funding: Access to dedicated annual department funds for professional development opportunities such as workshops, conferences, and professional memberships.
Community Life: Work alongside engaged colleagues, share complimentary meals together in the dining hall during your shift, and take advantage of our athletic facilities, golf course, lakefront, trails, Fairfield Farm and vibrant calendar of arts and athletic events.
- The summary above provides an overview of the benefits and perks available at Hotchkiss. Specific health, retirement, and professional development programs are subject to eligibility criteria, waiting periods, application and approval processes and program limits. Full terms are defined in official plan documents and posted policies.
The Hotchkiss School is an equal opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms, and conditions of employment, compensation, benefits, training, promotion, transfer, discipline, and termination).
In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristics.
Salary : $75,000 - $85,000