Theatre Administrator

The Historic Wilson Theatre is looking for a dependable, personable, and motivated Theatre Administrator to help keep our historic venue running smoothly. This is a dynamic, hands-on position where no two days are exactly alike. From managing the office and coordinating performances to welcoming patrons and helping with events, you will play an important role in bringing the magic of live entertainment to our community.

Job Responsibilities

Office Administration & Daily Operations

• Manage daily office operations, including emails, phone calls, correspondence, and general administrative duties.
• Handle banking, deposits, bookkeeping, bill payments, and financial recordkeeping.
• Maintain organized files, records, calendars, and office systems.
• Coordinate reservations, schedules, and communication with performers, vendors, patrons, and community members.
• Effectively plan, organize, and delegate responsibilities to the theatre assistant, staff, and volunteers, providing clear direction and making the most of available support to ensure smooth daily operations and successful events.

Show Booking & Event Coordination

• Assist with booking performances, shows, and other theatre events.
• Coordinate event details, schedules, and logistics.
• Assist with ticketing, patron questions, and event preparation.
• Help set up, run, and oversee events, including some evenings and weekends.
• Coordinate with marketing and advertising partners to promote theatre events.
• Work with staff, volunteers, performers, and community partners to ensure successful events.

Building Care & Maintenance

• Maintain a clean, welcoming, and organized office and theatre environment.
• Perform routine cleaning and light building maintenance.
• Identify building needs and address issues promptly or coordinate necessary repairs.
• Help ensure the facility is presentable, safe, and ready for patrons and performers.

Public Relations & Customer Service

• Greet visitors and provide friendly, helpful customer service.
• Answer questions and assist patrons with theatre information and services.
• Represent the Historic Wilson Theatre in a professional and positive manner.
• Help create a welcoming atmosphere for everyone who visits our theatre.

Donor Relations & Fundraising

• Help build and maintain positive relationships with donors, sponsors, and community supporters.
• Assist with fundraising campaigns, sponsorship opportunities, and grant applications.
• Coordinate donor recognition, thank-you correspondence, and sponsor benefits.
• Maintain accurate donation and sponsorship records and identify opportunities for additional support.
• Work with the board on major fundraising initiatives and donor relationships.

Board Meetings

• Attend twice-monthly board meetings and prepare agendas outlining key discussion items and organizational priorities.
• Provide updates on theatre operations, finances, upcoming events, and other relevant matters, and implement board-approved decisions and initiatives.
• Carry out responsibilities as directed by the Board of Directors to support the theatre’s operations, strategic priorities, and long-term success.

Qualifications & Skills

The ideal candidate will:

• Be a self-starter who takes initiative and works independently.
• Have strong organizational, communication, and problem-solving skills.
• Be friendly, dependable, and enjoy working with people.
• Be adaptable, detail-oriented, and able to manage multiple responsibilities.
• Be comfortable with computers, basic office software, and financial recordkeeping.
• Be willing to assist with hands-on tasks, including event setup and light maintenance.
• Be able to lift up to 30 pounds, with reasonable accommodation as applicable.

Hours & Schedule

Regular office hours are:

• Monday - Friday: 9am-12pm, 1pm–4pm
• Evening and weekend hours are required for scheduled performances and special events.

Once submitted, your application will be reviewed. If you are selected to advance to the interview stage, we will contact you directly with next steps. We appreciate your time and interest.

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• Paid time off

Location:

• Rupert, ID 83350 (Preferred)

Ability to Commute:

• Rupert, ID 83350 (Required)

Work Location: In person

Salary : $45,000 - $52,000